Administrative Manager

Job TitleOverseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlinesCreating an office budget and ensuring all employees adhere to the requirementsManaging office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as requiredCreate and manage monthly expense reports by locationManage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank depositsTracking all employee training requirements for new hires and current employees by sending out weekly reportsObtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on timeTracking all PTO, sick leave, and other time off employeesLiaison between employees and payroll manager regarding any payroll-related questionsCreating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.Assist when new projects during construction and opening phasesAnswering the phone at a reception desk or in a specific department and transferring calls as neededSorting and delivering incoming mail and collecting and sending outgoing mailCreating documents, maintaining databases, and sending memos and emailsMaking logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentalsRunning errands and making deliveries around the office or to external partiesCollecting, filing, and organizing office documents, such as reports and confidential recordsManaging digital document filing, including encrypted documents and email correspondencePreparing or processing invoices or estimatesPackaging and shipping company materialsAssist with the airport badging process (EWR, LGA, JFK)Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on timeSkills and Qualifications3 years of experienceProficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)Proficient in ADPFluent in EnglishDriving licenseOrganizational skillsExcellent communication abilities, including speaking, writing and active listeningEffective organization and time management skills, like prioritization, multitasking, and planningGreat customer service skills, including a personable and positive attitudeHigh typing speed and accuracyGood computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applicationsProblem-solving, critical thinking, and decision-making abilitiesAbility to work independently with little-to-no supervisionKeen attention to detailComfortable in a fast-paced environmentHigh School diploma or equivalentMust be able to pass beginner to intermediate level excel test