Library Administrative Coordinator

Job Description

Job Description

LIBRARY ADMINISTRATIVE COORDINATOR

DEPARTMENT: LIBRARY

JOB CLASSIFICATION: FULL TIME

PAY GRADE 5

PAY GRADES LINK

GENERAL PURPOSE

Under the direction of the Library Director, this position serves as the central coordinator for library operations, administrative functions, and communications. The role serves on the Library Leadership Team and manages internal systems, oversees marketing and public communications, supports strategic initiatives, and ensures efficient day-to-day operations. This position acts as a key liaison between staff, city departments, and the public, helping translate organizational priorities into effective services, messaging, and workflows.

EXAMPLES OF DUTIES

Library Operations:

• Coordinates day-to-day administrative and operational functions of the library
• Supports the Library Director with budget development, invoice processing, and financial tracking
• Maintains office systems, supply inventory, and staff access
• Plans and coordinates staff trainings, meetings, and team events
• Evaluates workflows, policies, and procedures; recommends improvements
• Generates and analyzes reports to support decision-making and service improvements
• Leads or supports special projects and strategic initiatives
• Attends workshops, continuing education programs, library conferences, and other professional training opportunities

Marketing & Communications:

• Manages and maintains the library website and social media platforms
• Develops and executes marketing campaigns to promote programs and services
• Creates and distributes print and digital materials (e.g., flyers, signage, newsletters, displays, email campaigns)
• Ensures consistent branding and messaging across all communication channels
• Collaborates with staff to identify promotional needs and opportunities
• Coordinates marketing efforts with the City Communications Division

General Tasks:

• Operates computer terminals as needed to enter data, records and other information related to collection materials and patrons; may utilize word processing, database and spreadsheet programs; performs general and routine troubleshooting of computer systems and specialized library software applications

Must be able to meet attendance and punctuality requirements for this position. Must abide by all city policies and procedures. Must work well with others and be a team player.

POSITION QUALIFICATIONS

Education and Experience:

• Associate Degree and two (2) years of relevant experience.

Necessary Knowledge, Skills, and Abilities

• Strong organizational and project coordination skills
• Manage multiple priorities and deadlines
• Experience with marketing, social media, and content creation
• Skill in analyzing professional and administrative problems, making sound recommendations, and implementing effective solutions
• Proficiency with office software, graphic design programs (e.g., Canva), web platforms, and other computer systems
• Capacity to establish and maintain effective working relationships with fellow employees and other City departments
• Communicate clearly and effectively, both verbally and in writing
• Understanding of overall library system mission, objectives and goals
• Maintain fiscal aspects of library planning and operations

Special Qualifications:

• Schedule: This position works a 9/80 schedule. This means the employee works 80 hours over two weeks by completing nine-hour shifts for eight days, an eight-hour shift on one day, and taking one day off.
• For example:
• Monday-Thursday: 7:30 am to 5:30 pm, with an hour lunch break;
• Friday: 8:00 am to 5:00 pm (with an hour lunch break);
• Every other Friday off
• Must be able to meet attendance and punctuality requirements.

Applicant will be required to submit to a criminal background check and drug test