Office Manager

Job Description

Job Description

Job Title: Office Manager Job Description

The Office Manager plays a central role in supporting daily business operations and ensuring smooth coordination across procurement, logistics, inventory, and administrative functions. This position is critical as the organization strengthens its operational infrastructure and implements a new companywide computer system. The successful candidate is highly organized, proactive, and comfortable working in a fast-paced, hands-on environment while providing reliable support across multiple departments.

• Oversee daily office operations to ensure smooth, efficient, and well-coordinated business activities.
• Support procurement and purchasing processes, including placing orders, tracking deliveries, and maintaining accurate purchasing records.
• Assist with logistics and inventory-related tasks by coordinating materials, supplies, and equipment needed for manufacturing operations.
• Provide comprehensive administrative support, including data entry, document preparation, filing, and general clerical duties.
• Coordinate and support payroll processing activities to ensure accurate and timely submission of employee hours and related information.
• Use Microsoft Office and other business systems to create, update, and maintain spreadsheets, reports, and documentation.
• Work within ERP or inventory systems, such as NetSuite, to support inventory tracking, order management, and operational reporting.
• Prioritize and manage multiple tasks and deadlines while maintaining strong attention to detail and accuracy.
• Communicate clearly and professionally with internal teams and external partners, providing responsive customer service and support.
• Identify operational issues and apply a proactive, problem-solving approach to improve processes and support continuous improvement.
• Collaborate closely with manufacturing and operations teams to align office activities with production needs and timelines.
• Support the implementation and daily use of the new companywide computer system by learning its functions and assisting others with adoption.

• At least 3 years of experience in office management, administrative coordination, or operations support.
• A minimum of 2 years of purchasing experience, including working with vendors and managing orders.
• Familiarity with processing payroll and supporting related administrative tasks.
• Experience working in the manufacturing industry or a similar operational environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office, including Outlook and other core applications.
• Experience using ERP systems, such as NetSuite, or other inventory management systems.
• Excellent written and verbal communication skills.
• A proactive, problem-solving mindset with the ability to work independently and take initiative.
• Solid administrative, clerical, and office administration skills, including data entry and document management.
• Strong customer service orientation when interacting with internal and external stakeholders.

• Previous experience providing administrative assistance in a fast-paced, hands-on environment.
• Background supporting both office administration and operations teams in a manufacturing setting.
• Comfort working with new or evolving computer systems and contributing to process improvements.
• Ability to adapt to changing priorities while maintaining high standards of accuracy and professionalism.

This role is 100% onsite and based in a manufacturing-oriented environment that relies on close coordination between office and operations teams. The position offers flexible start time options, including schedules of 7:00 AM to 3:30 PM, 7:30 AM to 4:00 PM, or 8:00 AM to 4:30 PM, each including a 30-minute unpaid lunch break within the workday. You will work extensively with Microsoft Office, ERP systems such as NetSuite, and inventory-related tools as part of the daily workflow. The role is offered as a 6-month contract-to-hire opportunity with potential for growth within the organization.

This is a Contract to Hire position based out of Delanco, NJ.

The pay range for this position is $30.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Delanco,NJ.

This position is anticipated to close on Sep 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.