Administrative Assistant
The Greer Group
Job Description The Greer Group is seeking a Temporary Administrative Assistant for our geriatric care client in Pittsboro, NC. This is a temporary opportunity providing coverage for a medical leave.
Position Responsibilities:
Position Responsibilities:
- Process approximately 300 check requests per month for Facilities Projects, Maintenance, Grounds, Housekeeping, Security & Safety, and IT.
- Assist with budget and Accounts Payable tracking, reconciliation, and document preparation.
- Process resident billing, reimbursement requests, payment requests, ad hoc reports, and other bookkeeping activities.
- Prepare Arbor laundry report.
- Enter project work orders into WorxHub and DAL.
- Prepare and distribute weekly update emails and memos.
- Maintain employee appreciation activities, including:
- Birthday cards
- Thanksgiving potluck
- Christmas cards and gift cards
- Maintain sustainability spreadsheets.
- Update and monitor the work order dashboard.
- Manage the Facilities Conference Room calendar.
- Serve as the primary liaison between Concierge and Maintenance regarding work order questions and escalations.
- 3-5 years of preferred experience in a general office environment.
- Solid understanding of general office management, purchasing, and accounting procedures.
- Ability to follow written and verbal instructions accurately.
- Strong written and verbal communication skills.
- Ability to work effectively and collaboratively with a diverse team and leadership staff.
- Proficiency in Microsoft Outlook and Word, with strong working knowledge of Excel.
- Professional, organized, dependable, and comfortable working with employees at all levels.
- Genuine interest in working within a geriatric care environment and commitment to supporting the facility's philosophy and mission.
Vacancy posted 11 hours ago
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