Executive Secretary

Schedule : Monday - Thursday . 8:30 am - 4:30 pm. 60 biweekly hours.This position is responsible for:Manages and oversees the administrative functions of the office to ensure effective and timely workflow processes; acts as information expert on all administrative functions of the office in order to relieve the Divisional Youth Secretary of administrative details and tasking of the office.Key Responsibilities:Administrative (70%)Manages and oversees the administrative functions of the office to ensure effective and timely workflow processes; evaluates office procedures and processes to ensure proper and efficient operations; makes changes to or suggests modifications as appropriate.Manages all modes of communication into and out of the office; handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the Divisional Youth Secretary.Event Planning /Processing Duties (30%)Manages calendar for divisional events, invitations, camps, conferences, meetings, visits, etc. requiring participation of or input from the Divisional Youth Secretary, such as summer camp and Youth Councils.Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of conferences, councils, camps, luncheons, and special meetings; prepares and processes forms, agreements, invitations, registrations, schedules, assignments, travel, lodging, and meeting room arrangements; develops and prepares correspondence, reports, programs, booklets, pamphlets, audio-visual transparencies, graphs, charts, lists, and hand-outs; secures supply items for each session of every event and ensures supplies are purchased ahead of time and on hand when neededPhysical Requirements & Working Conditions:Ability to meet attendance requirements.Ability to read, write, and communicate the English language.Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or assisting others.Ability to work well under the pressure of deadlines.Ability to follow instructions and work independently with limited supervision.Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.Some work is performed in a camp environment where there may be changes in weather or discomforts associated with noise, dust, dirt, and the like.Benefits :United Healthcare ChoicePlusAflac Supplemental PoliciesVoluntary Life InsurancePTOHoliday Pay403 ( b) planAssociate degree in Business, Finance, or related field,andfour years progressively responsible experience performing administrative work in a general office,with at least two years preparing creative and informational materials,orany equivalent combination of training and experience which provides the required knowledge, skills, and abilities.Overnight stays at camp or hotel/conference center required for youth events.Valid State Driver’s License - eligible driver under TSA Driver Program7/9/26- 7/23/36Equal Opportunity Employer: Veterans | Disabled #J-18808-Ljbffr