Supervisor II, Information, Compliance and Outreach Manager

Job Description and Duties

The California Secretary of State is recruiting to fill a permanent, full-time Supervisor II in the Political Reform Division. The Supervisor II will provide guidance and oversight of the division’s analytical and administrative functions of the Data Support, Training and Outreach, and Compliance Units. This is an exciting opportunity to use and further develop your supervisory skills within a dynamic team of professionals. Join our division and you will play a critical role in promoting transparency in the campaign finance and lobbying processes!

Under the general direction of the Assistant Division Chief of the Political Reform Division, this Supervisor II oversees, coordinates, and communicates with unit supervisors and their staff to ensure appropriate use of resources, an efficient and timely workflow is maintained resulting in the successful achievement of operational objectives aligned with division program and agency strategic initiatives. The Supervisor II will regularly review the budget to ensure their units remain within budgetary limits, review contracts, and recommend approval of associated invoices, serve as an escalation point for personnel issues, oversee the division’s records retention activities to ensure compliance with policies and lead the division’s space management efforts. The incumbent must demonstrate good judgment and ability to apply sound decision-making processes.

Desirable Qualifications:

• Ability to interpret complex laws, regulations, and policy and apply them consistently.

• Demonstrated ability to lead, motivate, and develop staff through coaching, mentoring, and constructive feedback.

• Demonstrated ability to identify and implement process improvements, innovative solutions to enhance operational efficiency.

• Ability to develop and implement strategic plans and support organizational goals

• Strong understanding of data quality, reporting, analysis, and operational support functions.

• Experience developing and delivering training programs for internal or external stakeholders.

• Ability to identify compliance trends and develop proactive education

• Experience conducting outreach and building relationships with external stakeholders and partner organizations.

• Experience managing cross-functional projects involving technology, business operations, and stakeholder engagement.

• Strong presentation and public speaking skills.

• Demonstrated interest in the importance of transparency in campaign finance and lobbying, and the implementation of new laws and regulations within the program

Statement of Qualifications: Applicants must submit a Statement of Qualifications detailing how he/she meets the “Desirable Qualifications” listed above. The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications submitted without a Statement of Qualifications will not be considered. Resumes are optional but will not be accepted in lieu of a Statement of Qualifications. This position requires a high degree of accuracy and attention to detail, your Statement of Qualifications should reflect your ability to communicate effectively in writing.

You will find additional information about the job in the .

Working Conditions

Positions provide telework opportunities based upon the agency’s telework policy and business needs. Occasional off-hours and weekends may be required.

Special Requirements

Education: When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide a transcript prior to hire. 

Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link:  CalCareers- Supervisor II Exam There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the Department of Rehabilitation LEAP Certification website .

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please provide your response to the statement of qualifications as directed above.