Administrative Assistant

Administrative Assistant

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Position Title - Administrative Assistant

Status - Full Time

Job Summary - The Pathobiology Administrative Assistant provides comprehensive administrative, clerical, and operational support to the Department of Pathobiology. This role ensures smooth daily operations by managing communications, coordinating department processes, supporting faculty, staff, and students, and maintaining accurate records and financial documentation. The position requires strong organizational skills, exceptional attention to detail, professional communication, and the ability to manage multiple tasks in a dynamic academic environment.

Essential Job Duties - Prepare, type, and edit departmental letters, reports, and official documents. Maintain organized filing systems, including purchase requisitions, check requests, institutional vouchers, invoices, correspondence, and student records. Respond to phone inquiries, provide accurate information, and direct calls to appropriate personnel. Coordinate and schedule meetings, conferences, workshops, interviews, orientations, and departmental events. Maintain inventory for office and laboratory equipment; order supplies as needed. Manage incoming and outgoing mail and deliveries. Prepare and process purchase requisitions, check requests, receive tickets, and vouchers. Track and follow up on payments to vendors and collaborating institutions. Assist with managing departmental budgets, accounts payable, and accounts receivable. Process invoices, expense reports, and departmental financial documentation. Maintain accurate records to ensure on-time payments and adherence to budget guidelines. Maintain and update graduate and undergraduate student records throughout the academic year. Assist students, parents, and faculty by providing accurate information regarding departmental and university procedures. Refer students to appropriate offices or support services when needed. Prepare documents and reports for the Department Head and leadership team. Communicate professionally with clients, faculty, staff, students, and external partners. Ensure accuracy and confidentiality of all electronic and physical records.

Qualifications (Education, Experience and Specialized Training) - High school diploma or GED. Experience with administrative systems in various platforms. Strong proficiency in Microsoft Word, Excel, PowerPoint, and related office software. Additional Desirable Qualifications: Experience supporting academic programs, faculty, or university departments. Prior experience coordinating departmental logistics.

Skills and Attributes - Familiarity with budgets, purchasing workflows, and academic administrative operations. Ability to multitask, prioritize, and meet deadlines in a busy academic environment. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Demonstrated accuracy in financial documentation and record-keeping. Professional demeanor and commitment to high-quality faculty and student's service. Must possess interpersonal and communication skills to work effectively with faculty, staff, and students in a collegial and diverse team environment

Posting Detail Information

Posting Number - S1004

Will this position require travel? - NO

Will this position require night, weekend, and after hour work? - NO

Will this position be supported using grants or contract funding? - NO

Number of Vacancies - 1

Open Date - 06/04/2026

Close Date - 08/31/2026

Open Until Filled - No

Special Instructions Summary - Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or GED?
   • Yes
   • No

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcript 1
2. Letter of Recommendation 1
3. Other
4. Letter of Recommendation 2
5. Letter of Recommendation 3
6. Transcript 2