Legal Billing Specialist

Responsibilities

Kforce has a client that is seeking a Legal Billing Specialist in Nashville, TN.Summary:The Legal Billing Specialist will review invoicing for Legal (approving invoices, reporting ad hoc requests), help with vendor onboarding as needed, and communicate with outside counsel as needed. They will be working with Excel with filtering, pivot tables, etc. Prior experience with a law firm is very helpful, however we will consider candidates without that if they have the required billing and MS Office experience.Key responsibilities will include managing the processing, auditing, and reviewing of outside counsel invoices; researching and troubleshooting issues with law firms; supporting vendor setup processes; training internal and external end users; maintaining work-in-progress records; and monitoring and enforcing time entry deadlines.Key Responsibilities:

• Electronically review and route large volume of invoices for approval in accordance with Company Law Department billing guidelines
• Approve, adjust, or reject invoices according to guidelines, and provide guidance to attorneys with inquiries regarding outstanding invoices
• Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly
• Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments have been released timely
• Communicate with outside counsel in a collaborative style to manage non-compliance with billing guidelines
• Collect monthly accruals from outside counsel and follow-up with non-compliant firms
• Research, identify, and investigate open and unresolved items within SAP
• Assist with processing items outside of billing system; Coordinate manual invoice entry in SAP for payment
• Summarize outcomes, present information, and propose ideas to senior management to identify areas of process improvements, and/or increased efficiency

Skills

• 5+ years in legal billing or relevant e-billing experience
• Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable)
• Experience with SAP or Oracle, ERP Production
• Advanced skills in Microsoft Office suite, especially Excel and Outlook
• Previous experience in a law firm or professional services organization, supporting a multi-office environment
• Excellent communication skills
• Superior ability to multitask and prioritize workload
• Self-motivator with a positive, professional disposition, including under pressure
• Ability to operate in a fast-paced business environment, demonstrated willingness to learn new skills
• The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail oriented, and possess the ability to work in a fast-paced environment
• The ideal candidate will be willing and able to quickly and continuously learn, have a high comfort level with Microsoft Excel and Outlook, recognize the urgency and confidentiality concerns of the team and department, and have excellent customer service skills

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."