Executive Assistant

Job Title

You Matter Here!

Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter!

Hours: 40-hour, Days, 8:00 am - 4:30 pm

$30.10 - $47.46

Responsibilities

Essential Functions

• Provides administrative support to the Chief Nursing Officer, Chief Financial Officer, Vice President of Operations, and Vice President of Ambulatory Services.
• Takes and/or transcribes meeting minutes, types reports, letters, and memos as requested.
• Answers telephone, promptly responds to patient/employee inquiries and maintains confidentiality.
• Prioritizes and provides correspondences (mail, telephone, e-mail)
• Maintains schedule, prioritizes and rearranges meetings, and provides reminders to the executive team.
• Develops systems to improve the organization, efficiency, and productivity of the Patient Care Services Department and medical group.
• Acts as a patient representative for the hospital and Medical Group in response to patient complaints.
• Assists with recredentialing applications for facility credentials.
• Assists with processing of payroll through Kronos.
• Maintains personal growth and development.
• Attends job related educational offerings to improve skill sets related to the job.
• Assists with the management and oversight of contracts through Contract Safe.
• Assists with Board meeting and committee meeting preparations at the direction of the CEO or Executive Team.
• Provides general administrative support by completing offer letters, agreements, provider contracts, and other documents for the Executive Team.
• Complies with established departmental policies, procedures, and objectives.
• Respects diverse views and approaches, and contributes in maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
• All other duties as assigned.

Statement of Other Duties This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Qualifications

Job Requirements

• High school diploma required.

Minimum Work Experience

• Prior experience as an Executive Assistant reporting directly to senior management strongly preferred or other relevant administrative support experience.

Required Skills

• Knowledge of computer software required (MS Office Products) and Google Suite.
• Ability to communicate clearly, both orally and written, clerical perception to proofread materials, ability to perform typing, filing, record keeping and communicate with people of various educational levels.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.