Academic Senate Office Coordinator

: Job no: 534844 Work type: Staff Location: Fresno Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time Position Description

Academic Senate Office Coordinator

(Administrative Support Coordinator I)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,505 to $3,715 per month

Full CSU Classification Salary Range: $3,505 to $5,508 per month

This is a full-time, probationary, non-exempt position.

Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

This individual reports directly to the Chair of the Academic Senate. The primary purpose of this position is to manage the Academic Senate Office and provide lead administrative support to the Academic Senate Chair, and to ensure the efficient operation of the Academic Senate, its committees, and subcommittees.

Key Qualifications

• General knowledge of office methods, practices, and procedures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Proficient in the use of office software, technologies and systems (e.g. Microsoft Office Suite, Calendaring and email software, Box, Concur, CFS Datawarehouse, Adobe Sign, Forms Portfolio, and Time Administration).
• Technical skills necessary for administration of student ratings of instruction via vendor of educational technology.
• Thorough knowledge of English, grammar usage, spelling and punctuation required in oral communication, and correspondence.
• Working knowledge of budget policies and procedures.
• Interpret and apply policies and procedures independently where specific guidelines may not exist.
• Apply sound logic, judgment, discretion, and initiative in a timely manner.
• Adjust priorities and be responsive to short-notice requests.
• Analyze data and information, find and evaluate alternative solution and make recommendation.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• High school diploma or equivalent and three years of recent progressively responsible general office experience which includes full functional knowledge of and skill in standard administrative office procedures, practices and equipment; as well as an ability to understand and operate in a variety of organizational structures or four years of progressively responsible clerical work.

• Experience composing and preparing professional, complete and accurate correspondence.

Department Summary

The Academic Senate represents the Fresno State faculty. It is composed of faculty elected to represent all of the university's departments and programs. Under the university's constitution, it is empowered to formulate, review, revise, and adopt all policies regarding the university's educational mission, including matters directly affecting the institution's budget. Through the Academic Senate, the faculty has the primary responsibility the university's most fundamental responsibilities of curriculum, methods of instruction, research and creative activity, faculty status, and those aspects of student life related to the educational process. Most importantly, the Academic Senate defends the academic freedom of all faculty at Fresno State consistent with the principals laid down by the American Association of University Professors.

Joint decision-making and consultation between the faculty and the administration is based on collegiality, mutual respect, and trust among all parties. Collegiality consists of a shared decision-making process and set of values regarding the members of the various university constituencies as essential for the success of the academic enterprise.

Deadline & Application Instructions

Applications received by January 15, 2024 will be given full consideration by the search committee.

Please click “” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to View email address on us.fitly.work.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Jan 02 2024 Pacific Standard Time Applications close: Jan 15 2024 Pacific Standard Time