HR Assistant

SUMMARY
This position reports to the Director of Human Resources and supports all HR department staff. This position will assist in the administration documentation and coordination of Personnel Development Employee Benefits and Employee Relations
functions at ACUA. This position will assist with all HR activities for Administration Recruitment and Training functions at ACUA as well as Safety and Training support.
RESPONSIBILITIES
Ensure confidentiality of information and security of employee files and medical records.
Adhere to Authority policies and procedures to ensure compliance with Federal State County and Local regulations.
Comply with all Federal State County and Municipal laws governing employment.
Assist in applicant and new hire processes including internal posting external advertising and recruiting eligibility screening interview scheduling preparing interview packets reference checking pre-employment drug screening and background check processing.
Input maintain and ensure data in the HR system is entered with accuracy and updated to include but not limited to position status changes new hires terminations address changes benefits performance appraisals disciplinary records employment history education training and salary.
Assist Safety and Risk Manager with employee uniform management.
Assist with new hire orientation scheduling and facilitation.
Assist with the performance appraisal process including design preparation distribution and receipt.
Accomplish copying document scanning and filing with accuracy.
Responsible for processing departmental invoices.
Support Human Resource database including employee and applicant tracking.
Assist in the coordination and attendance of college/university and high school career fairs.
Assist employees with questions about Union Contract ACUA Policies and Benefits Manual and Employee Safety Manual.
Maintain employee personnel and medical files.
Assist and work in conjunction with the other HR staff to complete HR administrative tasks in a timely manner address incoming scanned faxed and/or HR documentation answer the general HR Office phone.
Serves as part of the ACD customer service team to include:
Anwer and direct calls
Provide general and detailed information to customers employees and visitors. Refer individuals to the appropriate staff member for assistance as necessary. Respond independently whenever possible.
Maintain the customer service database to include customer data entry request for information and/or service (i.e.
bucket missed collection stops etc.) respond quickly and efficiently to customer follow-up calls and adhere to the required customer service phone coverage.
Assist with annual health benefit open enrollment.
Provide administrative support to the Director of HR Safety and Risk Manager and other HR staff as directed.
Participates as needed in HR special projects and assignments.
Process employment verifications and unemployment/separation notifications.
Prepare and disseminate employee correspondence related to job offers promotions transfers discipline and reassignments.
Prepare and distribute employee birthday and sympathy cards in a timely manner
Process quarterly driver abstract audit.
Responsible for tracking monthly license renewals.
Assists with organization of Authority special events and employment engagement activities.
May assist with the scale house and check deposit.
Forward the ACUA mission by promoting employee morale and wellbeing.
Perform other duties as directed by Supervisor or Human Resources staff.
This is a safety sensitive position. A safety sensitive position is a job which includes work duties in which an employees performance of the job impacts the safety of themselves or others. The term includes jobs where performing a task
poorly or failure to perform it all could result in a safety incident. A person in a safety sensitive position must have the ability to perform a given set of tasks effectively without exception on an ongoing basis.
As needed and/or directed assist the ACUA with its environmental mission and commitment to excellent customer service to include but not limited to: serve in an advocacy role help with site tours when requested volunteer for
events and activities that the Authority participates in or sponsors and volunteer for community service etc.
Remain compliant with all training requirements for this position. The training requirements for this position are
located on InsideACUA in the Employee Resources section (Blue Box) under Training Resources.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
High School Diploma/GED
Minimum 3 years administrative experience
ESSENTIAL SKILLS KNOWLEDGE AND ABILITIES
Ability to travel to ACUA locations job fairs and other work-related events as required by the position.
Valid driver license and driving record that meets ACUAs requirements for operating a vehicle in the course of work
Proficiency in Microsoft Excel Word Outlook PowerPoint and other applications used in the position.
Ability to communicate clearly and effectively with customers the public and employees.
Ability to build productive working relationships with employees at all levels.
Ability to manage multiple assignments set priorities and meet deadlines.
Ability to protect confidential information and follow applicable privacy and records procedures.
Strong customer service and organizational skills.
Ability to take initiative and complete work independently or as part of a project team.
PREFERRED QUALIFICATIONS
Associates degree in business administration or other related field Prior Human Resources Office experience
Familiarity with HRIS systems
PHYSICAL REQUIREMENTS
The activities below describe the demands associated with performing the essential functions of this position. An applicant or employee may perform
these functions with or without reasonable accommodation in accordance with applicable law:
Constantly communicates and exchanges information with customers the public and employees in person by telephone and electronically.
Constantly uses computers and other office equipment to enter review and exchange information.
Remains at a workstation for approximately 50% of the workday with the ability to change position as needed to perform assigned duties.
Frequently access files supplies and equipment located throughout the office.
Occasionally move supplies and materials weighing up to 10 pounds.

Required Experience:

Junior IC