HR Administrator

At Grand Hyatt Barcelona, one of the city’s newest and most prestigious luxury hotels, we are seeking a highly organised, proactive HR Administrator who is deeply committed to employee care to join our Human Resources team. In this role you will provide essential administrative support across employee records, onboarding logistics, employee requests, documentation, and day‑to‑day HR office coordination, ensuring that employees, managers, candidates, and visitors receive professional, caring and efficient HR service. This position is offered under a permanent contract and is an excellent opportunity to grow your career within a world‑class hospitality brand. About the Role The HR Administrator will support the smooth running of the Human Resources department by coordinating administrative processes, maintaining accurate records, and helping employees with simple HR queries and documentation needs. The role is administrative and employee‑facing, requiring confidentiality, attention to detail and empathy. Key Responsibilities Support daily HR administration, employee requests and documentation processes with accuracy and confidentiality Coordinate onboarding readiness before day one, including documentation follow‑up and basic practical arrangements where applicable Support employee lifecycle administration, including personal data changes, certificates, letters, forms, records and filing Act as a first point of contact for simple employee HR queries, resolving them directly or escalating them to the appropriate HR colleague Assist recruitment, onboarding, training, culture or payroll processes with administrative tasks as assigned Maintain an organised HR office environment and ensure employee‑facing information is clear and up to date Prepare and update lists, trackers, communications, meeting materials and practical logistics for HR activities Provide courteous, helpful and caring service to employees, managers, candidates and visitors to the HR office Follow up on employee questions until they are resolved or correctly escalated Maintain accurate employee files, request logs, documentation records, SharePoint folders, HR systems and local trackers where applicable Support a positive first impression of HR through reliable onboarding support, professionalism and employee care Communicate clearly with employees and managers about HR processes, required documents, next steps and expected timelines Protect employee, candidate and hotel information by maintaining confidentiality at all times Follow hotel, company and local policies and procedures, including those related to health and safety, security, data protection and internal administration Qualifications Previous experience in HR administration, hospitality or a similar support role Strong organisational skills and high attention to detail Excellent communication skills in Spanish and English, both spoken and written Ability to handle confidential information with discretion and professionalism Service‑oriented mindset with a caring, respectful and helpful approach Ability to manage multiple tasks, follow up on requests and meet deadlines Proactive, reliable and solution‑oriented attitude Good knowledge of Microsoft Office tools; experience with HR systems, SharePoint or digital trackers is a plus Ability to work collaboratively with colleagues, managers, candidates and external partners Interest in Human Resources and employee experience within a luxury hospitality environment Positive, professional and flexible attitude in a dynamic hotel environment Hyatt Values At Hyatt we care for people so they can be their best. Our values — Empathy, Integrity, Respect, Inclusion, Innovation and Well‑being — guide everything we do and define how we work together every day. Hyatt is an equal opportunity employer committed to fostering an inclusive environment for people of all backgrounds and experiences. What You Will Love About Us Special rates at Hyatt hotels for you, your family and friends from day one Discounts at hotel restaurants and bars Employee cafeteria with healthy and balanced daily menus Free access to a well‑being and mental health support platform Ongoing training and professional development opportunities within the global Hyatt group An international, dynamic and people‑oriented work environment The opportunity to be part of a close, professional and committed Human Resources team focused on the employee experience And more! Be Part of Something GRAND With more than 1,150 hotels in over 70 countries, Hyatt is globally recognised as a Great Place to Work. Our Human Resources team plays a vital role in caring for our colleagues, supporting managers and creating a positive employee experience from the very first day. Join Grand Hyatt Barcelona and become part of a GRAND team where care, professionalism and people are at the heart of everything we do. #J-18808-Ljbffr