Administrative Coordinator 3

About This Job

Why work for TRSL?

Service All Louisianans have benefited from teachers that inspire and encourage us. At TRSL we give back to our state's teachers by providing retirement security and excellent service.

Culture We value and support employees through open communication, professional development, recognition, and by creating a sense of community.

Growth TRSL encourages professional growth in a number of ways including professional development plans and career progression groups through SCS. We also offer financial assistance for professional certifications and postsecondary/graduate-level courses.

Benefits TRSL offers a generous benefits package including: a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, etc.

Location TRSL is conveniently located near the I-10 / I-12 split on Essen Lane, away from the congestion of downtown Baton Rouge.

The incumbent is responsible for administrative service functions of the Teachers' Retirement System of Louisiana (TRSL). The incumbent will assume operational duties such as incoming checks, maintaining postage records, monitoring permit accounts and postal invoices.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Minimum Qualifications

Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Process and log incoming checks
• Log and balance daily postage expenses
• Monitor and analyze USPS permit mail accounts
• Receive packages and monitor business supplies
• Provide backup for mailroom staff in processing outgoing and incoming mail as needed

Position-Specific Details:

Appointment Type: This vacancy may be filled as a Probation, Promotion, or Detail to Special Duty. Current classified permanent status employees may be required to accept a Probational Appointment.

TRSL is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Applications submitted without the education and/or work experience sections completed will be considered incomplete and will not be considered. Resumes will not be accepted in lieu of an application listing complete work experience and education.

Applicants who are qualifying for the position based on college training or receipt of a baccalaureate degree should attach a copy of their college transcript to their online application in order to verify credentials. Transcripts may also be faxed, mailed, or emailed to the contact information below and must be received by the closing date of this posting. An official transcript is required upon hire.

If you are applying for this position prior to receipt of your baccalaureate degree, you may apply 90 days prior to receipt of your degree; however, the effective date of the appointment cannot be prior to your graduation date.

Applicants with international degrees must provide an equivalency evaluation and a copy of their transcripts at the time of application.

For further information about this vacancy, contact: Sarah Baldassaro - Human Resources

Teachers' Retirement System of Louisiana

P.O. Box 94123

Baton Rouge, LA 70804

Ph: View phone number on click.appcast.io

Fax: View phone number on click.appcast.io

Email: View email address on click.appcast.io

All prospective new hires will be subject to employment eligibility verification via the federal government's E-Verify system.

TRSL is a Substance Abuse and Drug-Free workplace. As an Equal Opportunity Employer, TRSL is committed to a diverse and inclusive workplace, prohibiting discrimination on the basis of any non-merit factor.