Secretary

Secretary II

The Secretary II provides secretarial and general office support for multiple departments. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Who We Are

Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

What You Can Expect

• Answers multi-line telephones answering the caller's questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
• Assists with training and general orientation for new associates.
• Completes requisitions for supplies from the hospital and purchase requisitions. Codes invoices for payment in ONBASE.
• Contacts various associates to obtain information or to resolve payroll, purchasing, and computer-related problems.
• Develops and utilizes records management systems to ensure appropriate information is retaining and easily accessible, and in accordance with record retention policies.
• Gathers data from department records, calculates, compiles and completes routine statistical reports and summaries and preparing budget variance reports.
• Makes arrangements and schedules meetings, conference, conference calls, and appointments.
• Sends notices, agendas and other prepared materials to appropriate persons. Receives and documents all RSVPs.
• Receives mail, sorts and distributes to appropriate individual or department.

Qualifications

• Associate Degree in Business or Related Field Preferred
• High School Diploma/GED Required
• 1 year Secretarial Experience Required and
• 1 year Healthcare Experience Preferred

Travel is required: Never or Rarely

Equal Opportunity Employer

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity.