>>> Office Clerk/Assistant to Director <<<

Office Clerk/Assistant

We are seeking an Office Clerk/Assistant to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. The Office Clerk/Assistant to the Executive Director will directly report to and support the Executive Director, handling a wide range of administrative tasks and ensuring smooth office operations. This position requires a proactive individual with exceptional attention to detail, strong communication skills, and the ability to maintain confidentiality.

Responsibilities:

• Direct Executive Support:
  • Manage and maintain the Executive Director's complex calendar, scheduling appointments, and coordinating meetings.
  • Prepare and organize documents, presentations, reports, and correspondence for the Executive Director.
  • Handle and prioritize incoming and outgoing communications, including emails, phone calls, and mail.
  • Arrange and coordinate travel itineraries, accommodations, and related logistics.
  • Prepare meeting agendas, take and distribute meeting minutes, and track action items.
  • Screen and prioritize communications to the Executive Director.
• Office Administration:
  • Maintain organized filing systems, both physical and electronic.
  • Manage office supplies and inventory, placing orders as needed.
  • Greet and assist visitors, ensuring a professional and welcoming environment.
  • Answer and direct phone calls, providing accurate information and handling inquiries.
  • Process incoming and outgoing mail and packages.
  • Assist with data entry, record keeping, and database management.
  • Coordinate office events and meetings, including logistics and preparation.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality regarding organizational matters and executive communications.

• Other Duties:
  • Assist with special projects and other administrative tasks as assigned by the Executive Director.
  • Assist with basic book keeping.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Proven experience in an administrative support role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience with basic book keeping is a plus.
• Demonstrated ability to maintain confidentiality.

Skills:

• Calendar management and scheduling
• Meeting coordination and minute taking
• Document preparation and editing
• Communication and interpersonal skills
• Data entry and record keeping
• Filing and organization
• Customer service and phone etiquette
• Problem-solving and decision-making
• Basic bookkeeping.

Compensation: $19.00 - $20.00 per hour

Parent Education Bridge for Student Achievement Foundation

Driven by a deep commitment to community service and quality parent education, PEBSAF Family Academy emerged in 2007, founded by a dedicated group of parents, educators, and school counselors. Recognizing the profound impact of parental involvement in a child's educational journey, PEBSAF has made it its mission to bridge the gap between home and school, empowering parents with the knowledge and skills they need to actively support their children's learning. Inspired by the groundbreaking work of Joyce Epstein, a renowned expert in family engagement, PEBSAF's comprehensive virtual parent workshops provide a wealth of resources and guidance on a wide range of topics, from effective communication strategies to homework support and navigating the school curriculum. Through interactive and engaging sessions, PEBSAF has transformed the lives of thousands of families across the United States, empowering them to play an integral role in their children's academic success. Research has consistently demonstrated the positive correlation between parental involvement and student achievement. A study based on data from the National Educational Longitudinal Study involving over 10,000 12th graders revealed that students whose parents actively promoted academic achievement scored significantly better on standardized tests. These involved parents engaged in regular communication with teachers, attended school events, and discussed academic progress with their children. The impact of parental involvement far outweighed other social factors at school, such as extracurricular activities, school climate, and teacher morale. PEBSAF understands the financial constraints faced by schools and offers a cost-effective flat-fee-for-service model, eliminating hidden costs and budget overruns. This commitment to affordability, coupled with the avoidance of per-parent charges or unnecessary annual licenses, ensures that PEBSAF's programs are accessible to all, regardless of school size or budget. Whether your school seeks a single workshop or a comprehensive series, PEBSAF Family Academy is ready to collaborate with you, tailoring our programs to meet your specific needs and budget. Our team of experienced educators is dedicated to providing the highest quality parent education, empowering families and transforming schools into thriving learning environments where every child can reach their full potential.

Our Commitment:

• Create a community where families take an active role in the education and future of their children.
• Reduce homelessness by helping increase the number of students who graduate with a bachelor's degree or higher.
• College success for low-income, minority, and English language learners students.

Our Mission:

• Help families thrive by empowering parents with quality education and community resources to help their children thrive and reach their full potential.
• Address disparities in student achievement, college readiness, and increase the number of students who graduate from a college or university.
• Provide schools with an effective and affordable family educational program that builds relationships and collaboration in the community.
• We collaborate with other community-based organizations with a track record of serving the community. Our partners for student success provide education and resources for families in the community.

Careers

Embrace your passion for education and join our growing organization of Parent Educators who are revolutionizing family engagement through innovation and creativity. Make a meaningful difference in the lives of families.