Administrative Assistant
Saviance
Administrative Assistant
Under direction of the Campus Operations Manager & the Academic Director, facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), & serve all SFPC students, faculty, staff, & guests. This position supports all campus operations, including admission, recruitment, student services, & academic programs.
Job Duties & Accountabilities: An Asterisk (*) denotes an "essential job function" for ADA purposes
* Administrative Support
As a first point of contact & representative of SMU, provide excellent service to all faculty, staff, students, & guests that adheres to regulations, policies, procedures & guidelines, including those related to privacy, safety & security.
Provide effective & timely communication & information handling within the campus, among campuses, & to external people or agencies.
Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, & financial matters.
Utilize appropriate online/electronic systems to accomplish administrative tasks.
Provide staffing & support for University events.
Monitor & maintain necessary levels of all supplies for the campus, including office, classroom, & labs.
Assist with opening & closing the campus.
*General Support
Assist faculty & staff with program-related activities such as arranging for copying, creation & distribution of documents for classes & school events.
Work in collaboration with appropriate University personnel to implement appropriate policies & procedures.
Provides services for recruitment, payroll, & personnel actions for faculty, staff, & student hires.
Other duties as assigned.
Skills: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, & experience required or preferred. This position requires the ability to effectively establish & maintain cooperative working relationships within a diverse multicultural environment. The University has an institution-wide commitment to diversity, equity & inclusion. We strive to build a welcoming & supportive campus environment, & acknowledge that diversity is an educational imperative to achieve excellence.
Minimum of 3 years work experience in an administrative role Experience in higher education &/or medical/clinical settings preferred.
Proficient with the use of computers & technology, with an intermediate knowledge of Microsoft Office/365 programs (Teams, Word, Excel, PowerPoint), teleconferencing software/hardware, & database systems.
Excellent interpersonal, communication (written/oral), & negotiation skills.
Basic mathematical skills.
Good judgment & creative thinking to solve daily problems.
Ability to handle privileged information in a confidential manner.
Ability to prioritize, multi-task, & complete work with attention to detail.
Ability to read & carry out written instructions.
Ability to understand & carry out verbal instructions.
Ability to organize & prioritize workload.
Ability to speak effectively with co-workers, public, & student populations.
Ability to work independently.
Keywords:
Education: High School Diploma, or GED, required. Bachelor's Degree preferred.
Skills and Experience:
Required Skills:
ADMINISTRATIVE ASSISTANT
ADMINISTRATIVE SUPPORT
CLOSING
DATABASE
DATABASE SYSTEMS
Additional Skills:
EXCEL
FILING
INVENTORY
MEDICAL/CLINICAL
MICROSOFT OFFICE
POWERPOINT
SCHEDULING
WORD
ADMINISTRATIVE TASKS
COPYING
DATABASES
MICROSOFT EXCEL
MICROSOFT POWERPOINT
MICROSOFT WORD
OPERATIONS
OPERATIONS MANAGER
PAYROLL
STAFFING
Languages:
English
Read
Write
Speak
Minimum Degree Required: Completed High School (Diploma or GED)
Location: Oakland, CA 3100 Telegraph Ave
Hours Per Week: 40.00
Hours Per Day: 8.00
Interview Notes: Hybrid schedule, work from home with occasional on-site support ~1-2x per month at the Oakland Campus: 3100 Telegraph Ave, Oakland, CA 94609
8am-4:30 (30-minute lunch)
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