Office Technician - Area Office

Job Description and Duties

***Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week.

Working at the Cal/OSHA means much more than showing up for a job. You will be able to work on programs that are vital to the health and safety of our community, work force, and the state. We recognize the strength in teamwork. We know that by encouraging collaboration and diversity, educating employers in best practices, and protecting the health and safety of employees through enforcement of the California Labor Code and regulations will benefit our economy as a whole. Be part of a team that prides itself in making a difference for Californians.

What will be the difference that you make for California?

Under the general direction of the Area Manager of the Sacramento Area Office, the Office Technician (Typing) provides clerical support and performs office duties for the Area Manager and Regional Manager. The incumbent performs calendar management, meeting scheduling, and front desk duties, including answering phones, checking email, submitting travel claims, assisting with timesheets, preparing documents, and tracking projects. The Office Technician is responsible for adhering to civil service laws, as well as departmental and division rules, policies, and procedures. The incumbent demonstrates professionalism, works cooperatively with DOSH/DIR management and employees, stakeholders, and the public, and maintains confidentiality of sensitive information. The incumbent will perform the following duties with a high degree of accuracy.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

Office Technician (Typing):

You will find additional information about the job in the .

Working Conditions

This job is located at:
1750 Howe Ave 4th floor, Suite 490
Sacramento CA 95825

The incumbent works in an air-conditioned office building with natural and artificial lighting and temperature control.  In addition, the incumbent works in a cubicle in close proximity to others in a typical office setting. Typical work requires use of the computer and telephone for extended periods of time and interaction with co-workers.        

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Typing Certificate – 40 WPM typing certificate issued within the last four (4) years and certified from a five (5) minute typing test.                                                               

Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website at: 

Statement of Qualifications (SOQ) required. Please attach your SOQ to your application. Applications received without an SOQ will not be considered. Resumes and cover letters will not be accepted in place of an SOQ.
Instructions: Answer the following two questions prompts in no more than two pages, double spaced, 1-inch margins, Arial, 12-point font.  Write the questions prompts before each answer. Applicants who do not follow the instructions for the SOQ will not be considered.  

1. Describe your experience performing clerical work in an office environment.
2. Tell us about the steps you take to edit and proofread written materials.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Excellent customer service; business English and modern English usage. Proficient knowledge of: Microsoft Outlook, Word, Excel, Access, FileMaker Pro, and Adobe Acrobat.

Knowledge: modern office methods, including supplies and equipment; business English and correspondence; principles of effective training                                                                                 
Skills: writing skills to prepare comprehensive reports and summaries; communication and presentation skills to move information between the sender and receiver; computer skills; organizational and time management skills.

Abilities: perform technical clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; maintain and organize files; meet and deal tactfully with the public and co-workers; follow rules and office policies and procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar, punctuation, and spelling; communicate effectively; interpret, proofread, and edit various documents, report types, and narratives.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Health, Dental & Vision Benefits; Paid Sick, Vacation and Holidays; 401(k), 457, and ROTH IRA plans; Retirement (CalPERS); Military Leave; Reimbursement Accounts; Public Transit Subsidy and many more! Visit for a full list of available benefits!

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at Show phone number.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please see Special requirements section of the posting for instructions on the Statement of Qualifications.