ADMINISTRATIVE ASSISTANT - DISTRICT OFFICE

District Office Administrative Assistant

Confidential Employee, Non-represented.8125 FTE (6.5 Hrs p/day or 32 hours p/week) 221 Day Calendar Pay Range: $23.54-28.94 p/hr depending on experience Immediate Supervisor: Superintendent

General Duties

• Perform telephone and reception duties for the District Office.
• Perform a variety of secretarial/clerical duties for District Office.

Required Qualifications

• A minimum of a high school diploma or the equivalent.
• Exceptional telephone etiquette and personal greeting skills.
• Operate a variety of office equipment including computer, copier, FAX, conference room scheduling software, and other related software or equipment.
• Possess knowledge of, and experience with, office programs such as Google docs and sheets.
• Demonstrated ability to compose a finished product from rough copy or verbal instructions.
• Record of ability to work under pressure and tight timelines.
• Ability to prioritize multiple tasks at a time.
• Ability to maintain effective relationships with students, fellow employees, and the general public.
• Proficient oral and written communication skills in English.
• Ability to effectively work and communicate with students, parents, and school personnel from diverse cultures or backgrounds.
• The ability to follow oral and written instructions.
• Proficient in the use of computer and Internet based applications, including but not limited to email and systems applications.
• The ability to learn new automated systems as they are brought online by the District.
• The ability to work harmoniously with others.

Essential Responsibilities

• General reception duties: Answer telephone, receive visitors, route visitors to appropriate personnel and/or respond to requests for information, sort District mail.
• Provide a variety of secretarial and clerical duties.
• Maintain and process Building Use forms for District.
• Maintain and process student transfer and virtual charter requests.
• Maintain and process Free and Reduced lunch forms for District, including use of Mealtime software for input and reports.
• Assist District Office Administration and staff; Serve as additional support for District staff work as well as backup coverage.
• Schedule District Conference Room for use by District employees.
• May facilitate and participate in District activities.
• May assist with various fiscal procedures including accounts payable and deposits.
• May assist with social media and website maintenance.
• Superintendent and Board Secretary; preparation of Board agendas & policies, and attendance at monthly Board meetings.
• Coordinate equipment and supply needs for District Office.
• May participate in the Bargaining team during negotiations.
• Cultivate and model a respectful working and learning environment.

Physical Requirements for Essential Responsibilities

• Sitting X
• Stationary Standing X
• Walking (level surface) X
• Walking (uneven surface) X
• Crawling X
• Crouching (bend at knees) X
• Stooping (bend at waist) X
• Twisting (knees/waist/neck) X
• Turn/pivot X
• Climbing (stairs) X
• Climbing (ladder) X
• Reaching overhead X
• Reaching extension X
• Repetitive use arms X
• Repetitive use wrists X
• Repetitive use hands grasping X
• Repetitive use hands squeezing X
• Fine manipulation X
• Using foot control X
• *Pushing/Pulling Maximum weight: 40 lbs.
• *Lifting/Carrying Maximum weight: 40 lbs.
• *Identified items typically moved: Miscellaneous office supplies and equipment including copy paper and files

Workplace Expectations

• Work effectively with and respond to people from diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting.
• Have regular and punctual attendance.
• Confer regularly with immediate supervisor.
• Follow all District policies, work procedures, and reasonable requests by proper authority.
• Maintain the integrity of confidential information relating to students, staff, and District patrons.
• Cultivate and model a respectful working and learning environment.
• Annually pass the District's required online training by the District's assigned due date.
• Follow site and/or District protocol for reporting absences.
• Maintain current licenses and/or certificates required for the position.
• Utilize the District's electronic systems and applications related to the job.