Accounts Payable Clerk

Accounts Payable Clerk

Our client is seeking an organized and detail-oriented Accounts Payable Clerk to join their accounting and administrative team. This position will support day-to-day accounting operations through invoice processing, transaction entry, account reconciliations, reporting, and general office administration.

The ideal candidate is dependable, highly organized, comfortable working with numbers and financial software, and able to manage multiple priorities in a fast-paced environment. This is an onsite position in Carmel, Indiana.

Key Responsibilities

Process vendor invoices and prepare payments in a timely and accurate manner.

Process employee expense reimbursements and administrative invoices.

Prepare, organize, and maintain checks and payment documentation.

Perform data entry and assist with updating accounting records and the general ledger.

Reconcile vendor statements and investigate discrepancies.

Maintain accurate accounting files, records, and supporting documentation.

Assist with reports, fact-checking, and other accounting-related projects.

Provide support to the accounting department during internal and external audits.

Maintain office supplies, files, mail, printing, copying, and other administrative functions.

Help maintain the overall condition and organization of the office and coordinate necessary repairs or services.

Order and maintain office supplies as needed.

Provide professional assistance to visitors and callers and monitor the voicemail inbox.

Serve as backup support for other administrative and accounting team members when needed.

Perform additional duties and special projects as assigned by management.

Qualifications & Skills

Associate degree in Accounting, Finance, Business, or a related field, or equivalent relevant work experience.

Understanding of basic accounting principles.

Previous accounts payable, accounting, bookkeeping, or related experience preferred.

Experience with financial or accounting software.

Experience with automated accounts payable processes is a plus.

Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.

Strong data entry and typing skills.

Previous reconciliation experience preferred.

Strong organizational skills and exceptional attention to detail.

Ability to prioritize and manage multiple tasks effectively.

Strong problem-solving and analytical skills.

Ability to work independently while contributing effectively as part of a team.

Dependable, professional, adaptable, and willing to accept and manage change.

Core Competencies

Professionalism

Demonstrates professionalism, tact, respect, and accountability when interacting with coworkers, customers, vendors, visitors, and management.

Customer Service

Responds promptly and professionally to requests for assistance and maintains a positive approach when dealing with difficult or challenging situations.

Teamwork

Works effectively with others, communicates openly, accepts and provides constructive feedback, and contributes to a positive team environment.

Initiative

Takes ownership of responsibilities, looks for opportunities to improve processes, and willingly takes on additional responsibilities when needed.

Adaptability

Adjusts effectively to changing priorities, processes, deadlines, and business needs.

Problem Solving

Identifies issues, gathers relevant information, evaluates alternatives, and takes appropriate action to resolve problems.

Quality & Accuracy

Demonstrates strong attention to detail, maintains accurate records, identifies errors, and takes appropriate steps to correct mistakes.

Productivity

Consistently meets deadlines and productivity expectations while maintaining accuracy and quality.

Attendance & Dependability

Maintains reliable attendance and punctuality, follows through on commitments, and communicates proactively when responsibilities may be impacted.

Computer Skills

Working knowledge of Microsoft Word and Microsoft Excel.

Ability to learn and effectively use accounting, financial, and other business software systems.

Experience with automated AP or accounting systems is a plus.

Language Skills

Ability to read, write, and communicate effectively in a professional business environment. Must be able to prepare basic reports and business correspondence and communicate effectively with coworkers, management, vendors, customers, and visitors.

Mathematical & Reasoning Skills

Must have the ability to perform basic accounting and mathematical calculations, including percentages, proportions, discounts, and other common business calculations.

Strong reasoning and analytical abilities are required, including the ability to identify errors, resolve routine problems, interpret written and verbal instructions, and work independently with attention to detail.

Physical Requirements

This position primarily involves office-based work. The employee will regularly sit, use hands for computer and office equipment, and communicate by telephone and in person. The position may occasionally require standing, walking, reaching, bending, or lifting.

The employee should be able to lift and move up to 10 pounds frequently and up to 25 pounds occasionally.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Work Environment

This is an onsite office position in Carmel, Indiana. The work environment is generally professional with a moderate noise level. The employee may interact regularly with accounting personnel, management, vendors, customers, visitors, and other team members.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.