Administration Assistant/Personal assistant
Gillies Electric
Job Description
Job Description
Personal Assistant / Administrative Assistant
Position Summary
Support a busy individual/team by managing schedules, communication, and day-to-day administrative tasks. This role requires strong organization, discretion, and the ability to prioritize in a fast-paced environment.
Schedule
- Starting at 1 day per week (Tuesdays)
- Potential to increase to additional days as needs grow
Key Responsibilities
- Manage calendar, appointments, and reminders
- Handle email, phone calls, messages, and follow-ups
- Prepare documents, reports, invoices, and basic spreadsheets
- Coordinate meetings (agendas, notes, action items)
- Organize files (digital and paper) and maintain accurate records
- Run errands and support personal tasks as needed (as applicable)
- Assist with project coordination and vendor/service scheduling
- Maintain confidentiality and handle sensitive information professionally
Qualifications
- Prior experience as a personal assistant, admin assistant, or similar role preferred
- Strong written and verbal communication
- Highly organized with excellent time management and attention to detail
- Tech-savvy: Google Workspace or Microsoft Office Quick books
- Reliable, proactive, and able to work independently
Vacancy posted 24 days ago
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