Office Coordinator

Job Description

Job Description

Ikon Search is recruiting an Office Coordinator for a fast‐growing, high‐energy headquarters office located in Aventura, FL. This role is ideal for someone who is highly organized, personable, and thrives in a fast‐paced environment. The Office Coordinator will support daily administrative operations, ensure the office runs smoothly, and assist with executive‐level meeting support.

This position offers strong long‐term growth potential for candidates who demonstrate professionalism, reliability, and exceptional attention to detail.

Key Responsibilities

• Assist with event and off‐site meeting setup and clean‐up
• Monitor daily lunch program deliveries; manage setup and recommend ways to reduce waste
• Validate guest parking tickets and assist visitors as needed
• Coordinate with building management and security regarding incoming guests and vendors
• Manage conference room scheduling, readiness, and upkeep; ensure rooms are properly equipped and reset between meetings
• Oversee inventory of office snacks, beverages, and supplies; coordinate restocking with facilities and vendors
• Receive, log, and distribute daily mail and packages
• Review incoming mail for high‐priority items and ensure expedited handling
• Scan and route all incoming mail appropriately
• Manage confidential and sensitive information with discretion
• Provide day‐to‐day operational support to the Executive Assistant to the CEOs and assist with special projects
• Maintain confidentiality regarding employees and third‐party information
• Work onsite during business hours and lift packages up to 20 lbs as required

Required Skills & Qualifications

• A.A./B.S. degree preferred but not required with adequate experience
• 1–2 years of reception, office coordination, or administrative experience
• Proficiency with GSuite and Gmail
• Excellent verbal and written communication skills
• Ability to stay calm under pressure in a fast‐paced environment
• Creative thinker with the ability to suggest improvements
• Strong attention to detail and ability to manage multiple priorities
• Ability to work independently or as part of a teams

Company Summary & EEOC Statement

We are committed to building a workplace that is inclusive, supportive, and driven by excellence. We value diversity and do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We encourage all qualified individuals to apply.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person

\nCompany Description

Why Join Ikon Search?
At Ikon Search, you'll join a collaborative and entrepreneurial team dedicated to delivering exceptional talent solutions. We offer the opportunity to work with leading organizations across multiple industries while building lasting relationships with clients and candidates. Our culture emphasizes teamwork, accountability, growth, and delivering best-in-class service.

Company Description

Why Join Ikon Search?\r\nAt Ikon Search, you'll join a collaborative and entrepreneurial team dedicated to delivering exceptional talent solutions. We offer the opportunity to work with leading organizations across multiple industries while building lasting relationships with clients and candidates. Our culture emphasizes teamwork, accountability, growth, and delivering best-in-class service.