Administrative Assistant

Administrative Assistant

Location: Mountain View, CA 94043 - 100% onsite Duration: 06+ month contract

You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. With at least five years of experience in administrative roles, you thrive in fast-paced environments, seamlessly balancing multiple priorities. Your exceptional communication skills allow you to collaborate with colleagues across all levels, and you always maintain a positive, approachable demeanor. You understand the importance of confidentiality and demonstrate integrity in handling sensitive information. You are comfortable with technology, adept at using Microsoft Office and SharePoint, and quick to adapt to new tools. You are detail-oriented, ensuring accuracy in reports and records, and your intuition helps you anticipate the needs of your team. Whether you're coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task. You are a team player who enjoys building relationships and contributing to a collaborative and inclusive work culture. Your ability to work independently, prioritize tasks, and exercise sound judgment makes you an invaluable asset to any department. Above all, you are motivated by the opportunity to make a meaningful impact, supporting innovation and growth at client.

Providing comprehensive administrative and clerical support to department managers and staff, relieving them of routine tasks. Managing office communications, including taking and delivering messages, providing information to callers, and handling correspondence. Proofreading and compiling special reports, ensuring accuracy and professionalism in all documentation. Coordinating facilities issues, office moves, and conference room scheduling to optimize department efficiency. Setting up local and off-site meetings, including logistics planning and tech support. Arranging department travel, processing expense reports, and managing purchasing requests with attention to detail and compliance. Maintaining office equipment and supplies, troubleshooting minor issues, and liaising with vendors as needed. Supporting various functional areas within the company as assigned, adapting to evolving business needs.

Minimum 5+ years of related administrative experience, preferably within a high-tech or product management environment. Strong proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Excellent written and verbal communication skills. Exceptional organizational and time-management abilities. Ability to handle confidential information with discretion and professionalism. Experience with coordinating meetings, travel arrangements, and office logistics. A collaborative team player who values inclusivity and diversity. Flexible, intuitive, and self-motivating, with a proactive approach to problem-solving. Detail-oriented and highly organized, ensuring accuracy in all tasks. Adaptable and comfortable working independently in dynamic environments. Skilled at multitasking and maintaining professionalism under pressure.