Administrative Specialist

Administrative Specialist Framingham, Massachusetts Job Details Job ID: 5826728 Application Deadline: Posted until filled Posted: Jul 10, 2026 4:00 AM (UTC) Starting Date: Immediately Job Description Framingham Public Schools (FPS) is committed to excellence for all students and to creating a workforce that reflects our community’s rich racial, linguistic, and cultural diversity. Guided by our mission, we value inclusion, equity, and cultural responsiveness in all we do.

POSITION SUMMARY

The Administrative Specialist is responsible for providing comprehensive day‑to‑day administrative support to ensure the efficient operation of assigned departments and schools. This role focuses on maintaining effective systems and processes, assisting with planning and organization, and providing high‑quality customer service to students, families, and staff. The Administrative Specialist serves as a primary point of contact, ensuring that stakeholders have the necessary information for a successful experience within the district. Success in this role requires strong attention to detail, adaptability, and collaborative communication skills to ensure the office runs smoothly and effectively.

OUR MISSION

Framingham Public Schools (FPS) is committed to equity, inclusion, and student success across its schools. Guided by our mission to empower free‑thinking, responsible citizens, we value inclusion, equity, and cultural responsiveness in all we do. About Framingham Framingham, Massachusetts, is a vibrant and diverse suburban community located 20 miles west of Boston, serving as a major hub in the MetroWest area. Certificates, Licenses, Registrations Not Applicable Training and Experience Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion, and belonging in all aspects of education. Educational Requirement: A Bachelor’s Degree from an accredited college or university preferred. Professional Experience: Previous experience in office management, administrative support, or program coordination preferred. Language Proficiency: Bilingual proficiency in Spanish and/or Portuguese is strongly preferred. Skills and Ability Communication: Strong oral and written communication skills; ability to present information clearly and respond effectively to questions from district staff, school administrators, special education administration, and the broader community. Analytical Problem Solving: Sound reasoning and problem‑solving skills to evaluate district‑wide information. Relationship Building & Collaboration: Ability to establish and maintain positive, effective cross‑departmental working relationships. Cultural Proficiency: Demonstrated cultural proficiency and competence in fostering an equitable and inclusive district environment. Reliability, Professionalism & Composure: Maintain regular, predictable, and punctual attendance; exhibit professionalism and composure. Organization & Time Management: Strong organizational and project‑management skills. Data Usage: Ability to use district data to help with planning, resource management, and improving office processes. Technology Proficiency: Proficiency in using technology and enterprise software; ability to operate a computer and utilize systems relevant to district operations. Compliance & Confidentiality: Commitment to performing all duties in compliance with state and federal laws, policies, and collective bargaining agreements; ability to maintain strict confidentiality. Essential Duties and Responsibilities I. Communication and Meeting Coordination Assist in managing department inquiries by responding to routine questions and coordinating with staff to ensure all messages receive professional follow‑up. Handle calls, emails, messages, and daily requests efficiently, maintaining professionalism at all times. Attend meetings to take notes and keep track of important information. Assist in keeping the department’s website and online resources current with up‑to‑date information and helpful links for families. II. Office Administration and Compliance Process and maintain all incoming and outgoing special education paperwork, including referral packets, evaluations, IEPs, and meeting notices. Ensure all documents are uploaded, stored, and organized in the student information system. Track timelines and due dates for evaluations, IEPs, re‑evaluations, and annual reviews to support compliance. Prepare, format, and distribute N1 forms, IEPs, progress reports, and meeting invitations. Assist with audit preparation and documentation requests from DESE or legal counsel. Other reasonable duties as assigned by the Director of Special Education. Physical Working Conditions Mobility, Navigation & Travel: Must move throughout the central office building and various school buildings. Stationary Tasks: Often remains in a stationary position for considerable periods of time for administrative tasks, meetings, reporting, and data entry. Sensory Requirements: Must be able to see and hear continuously to participate in meetings and ensure safety. Communication: Must communicate effectively and clearly with district personnel, school staff, and the public in person, via email, and on the telephone or video conference. Manual Dexterity & Technology: Frequent use of hands to finger, handle, or feel; must operate a computer and use office machinery. General Physical Strength: Expected to lift and carry up to 20 lbs between the central office and school sites. Working Environment: Primarily in a professional office setting with moderate noise levels; must adapt to higher‑noise school environments. Interaction & Focus: Must interact routinely with diverse stakeholders and maintain focus on complex tasks amid frequent interruptions. Reports To Director of Special Education (or designee) The performance of this job will be evaluated as per the Framingham Teacher Association Secretaries (Unit S) Contract.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION

This position is classified as Non‑Exempt (Hourly).

TERMS OF EMPLOYMENT

Covered under Framingham Teacher Association Secretaries (Unit S) Contract. Work Year: 260 days (Twelve Months) The District reserves the right to transfer personnel as needed.

EQUALITY EMPLOYMENT OPPORTUNITY (EEO)

Framingham Public Schools provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination. Position Type: Full-Time Salary: $48,505.70 to $56,956.10 Per Year Job Categories: Support Staff > Administrative Assistant, Support Staff > Secretary Job Requirements Citizenship, residency or work visa required. Contact Information Krista Brother, Assistant Director of Special Education Department of Special Education Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education