Administrative Coordinator

Job Description

Job Description

Our Story

Archer Lewis is a national accounting and advisory firm established in 2024 from local practice mergers, leveraging over 70 years of legacy. With 40+ offices and over 600+ professionals, we serve 65,000+ clients. Our approach blends small-firm relationships with national capabilities in bookkeeping, tax, advisory, and growth planning. We adapt to client preferences for in-person or online interactions, ensuring they connect with professionals who understand their specific needs.

Your Future Team

Accounting For All has been serving clients in the Clifton Park community since 1987, providing accounting, bookkeeping, tax preparation, and advisory services to individuals and small to mid-sized businesses. We focus on delivering accurate work, practical guidance, and a reliable client experience. Our office operates in a fast-paced environment where organization, responsiveness, and attention to detail matter.

As part of Archer Lewis, we now have access to expanded tools, resources, and support while continuing to deliver the same level of service our clients expect. This combination allows us to operate efficiently at a local level while being backed by a broader national platform.

What You'll Do

As an Administrative Coordinator, you will serve as a highly visible and integral member of the team, ensuring the seamless day-to-day operations of the office while delivering an exceptional client experience. Acting as the first point of contact for clients and visitors, you will create a welcoming and professional environment and serve as a key support partner to internal teams.

This role requires strong organizational skills, adaptability, and a proactive, service-oriented mindset. You will thrive in a fast-paced environment, particularly during peak tax season, when priorities shift and workload increases. Success in this role depends on your ability to manage multiple responsibilities, maintain attention to detail, and provide high-quality support under pressure.

• Serve as the face of the office by welcoming clients and visitors, creating a professional, friendly, and responsive environment
• Manage front desk operations including answering phones, routing calls, and handling general inquiries with accuracy and efficiency
• Maintain a clean, organized, and fully operational office environment, including managing supplies, coordinating vendors, and resolving facility-related needs
• Receive, sort, and distribute incoming mail, deliveries, and client documents; prepare and process outgoing mail and shipments
• Support document management processes including scanning, filing, organizing, and maintaining accurate records in a paperless environment
• Assist with client financial transactions including receiving payments, preparing deposits, and supporting basic bookkeeping or accounting-related administrative tasks
• Provide direct administrative support to accounting and operations teams, including data entry, reconciliation support, and client file maintenance
• Assist with tax workflow processes, including organizing client documents, processing tax returns, and supporting e-filing activities during peak periods
• Coordinate schedules, meetings, and internal activities, ensuring logistics and materials are prepared in advance
• Support special projects, reporting, and research initiatives as assigned by leadership
• Proactively identify opportunities to improve administrative workflows, organization, and office efficiency
• Adapt to seasonal business needs, with increased hours and responsibilities during peak tax season

What You'll Bring

• Associate's degree or equivalent experience preferred
• 2+ years of administrative, office coordination, or customer-facing experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience working in a paperless or digital document environment preferred
• Excellent organizational, multitasking, and time-management skills
• Strong interpersonal and written/verbal communication skills
• High attention to detail and ability to manage confidential information with discretion
• Demonstrated emotional intelligence, including professionalism, empathy, and sound judgment
• Self-motivated with the ability to prioritize tasks and work independently in a part-time capacity
• Willingness to be flexible with scheduling, including increased hours during peak tax season

What We Offer 

• Medical, Dental & Vision Insurance (Coverage begins on the first of the month following your start date.) 
• Paid Parental Leave
• 401(k) Matching Program 
• Pre-Tax Commuter Benefits 
• Pet Insurance 
• Unlimited Flexible Time Off
• 7 Company‑Paid Holidays 
• Employee Assistance Program (EAP) 
• Eligible for an annual performance-based bonus of up to 3% of base salary, based on individual and company performance.

Compensation Range

$18—$21 USD

Applicant Privacy Notice: By applying for a position with Archer Lewis, you acknowledge that we may collect, use, store, and process your personal information for recruiting, hiring, legal compliance, and employment-related business purposes. We do not sell candidate personal information. For privacy-related questions or requests, please contact View email address on us.fitly.work.

Equal Employment Opportunity: Archer Lewis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

Work Authorization Requirement: Applicants must be legally authorized to work in the United States without current or future employer sponsorship unless otherwise stated in the job posting.