Administrative Assistant- Glendale Project Support

Job Description

Job Description

Administrative Assistant- Office and Project Support

Are you highly organized, detail-oriented, and motivated by helping a business operate efficiently behind the scenes?

We're a family-owned company seeking a friendly and reliable Administrative Assistant to support our new location. This position combines office administration, document management, and quality control support making it an important role within our growing team.

The right candidate enjoys working with details, keeping records organized, reviewing information for accuracy, and supporting projects from beginning to completion. If you are proactive, adaptable, and enjoy helping teams succeed, we'd love to hear from you!

Location: Glendale, AZ
Schedule: 8am-4pm Monday–Friday | Full-Time

What You’ll Do

• Answer and direct phone calls, emails, and general inquiries in a professional and friendly manner.
• Support daily front office operations and general administrative tasks
• Enter, update, and verify information in company databases, spreadsheets, and project tracking systems.
• Perform quality control checks on project files, reports, and data before final submission to clients and municipalities.
  
• Work closely with field and office staff to gather information, communicate updates, and support project needs.
• Coordinate office supplies and other operational needs to ensure the office remains productive and efficient.
• Take on additional responsibilities as the role continues to grow

What We’re Looking For

• 1–2 years of office or administrative experience preferred but not required
• Strong attention to detail and ability to identify errors or inconsistencies.
• Comfortable with data entry and working in spreadsheets
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple priorities while meeting deadlines.
  
• Positive attitude, willingness to learn, and ability to work independently and as part of a team.

Wha t We Offer

• Full-time, stable schedule — no nights or weekends
• Health benefits for you and your family
• Paid time off, paid holidays, and a floating holiday
• Supportive, team-oriented family business environment where your contributions are valued
  
• Opportunity to develop new skills and grow with the company long-term

To protect job seekers from fraudulent recruitment activity, please be aware that our legitimate job openings are published only on Indeed, Glassdoor, and ZipRecruiter . If you see a position advertised elsewhere, it may not be authorized by our company. We encourage applicants to verify job opportunities through our official channels before sharing personal information.