Administrative Assistant

Summary:: As our Administrative Assistant, you will be an important part of our office team and often one of the first people our customers speak with. Providing a positive customer experience will be an important part of your role, along with supporting our office and field teams and communicating with vendors. You will support the day-to-day needs of the office, communicate with our field team, and help keep details organized. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities:

• Answer and direct phone calls, emails, and other correspondence.
• Greet and assist visitors in a professional manner.
• Monitor incoming mail and deliveries and distribute to the appropriate personnel or project.
• Assist in scheduling appointments, meetings, and maintaining calendars.
• Process product returns, including preparing return documentation, packaging items, and communicating with vendors or shipping carriers as needed.
• Coordinate with project managers, estimators, and field personnel to support project documentation and administrative needs.
• Enter and maintain accurate data in company software, including customer, vendor, and project information.
• Support invoicing, timesheet collection, and other administrative accounting functions as assigned.
• Maintain confidentiality of company, employee, customer, and project information.
• Perform other administrative duties assigned to support office and field operations.

Qualifications:

• High school diploma or equivalent.
• 3-5 years of experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and collaboratively.
• Approachable, helpful, and able to work well with office and field employees.
• Ability to multitask and prioritize work effectively.
• Attention to detail and problem-solving abilities.
• Professional demeanor and customer service skills.

Preferred Skills:

• Proven experience as an administrative assistant, office assistant, or similar role.
• Experience with inventory management.
• Knowledge of basic bookkeeping or accounting.

Work Environment:

• On-site at our De Pere office from 7:00 a.m. to 3:00 p.m.
• May occasionally need to work overtime to meet deadlines.

Benefits:

• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Overtime pay
• Tuition reimbursement
• Referral program
• Employee outings

For additional information or to apply on our company website, please visit: