Staff Accountant

Who are we? About ETA Creative Event Producers We shape the way people think and feel through live event experiences. ETA - Creative Event Producers is an events company that combines the creative imagination of an agency with the skilled execution of a seasoned production house. In other words, we make planning standout events as seamless as attending them. With decades of experience and strategic technology investments, we’re here to solve problems and move the right ideas forward with the latest capabilities. We’re also pretty fun to be around (just ask our customers). Located just outside Atlanta in Marietta, Georgia, ETA’s approach to love events, design, and execution has attracted some of the most creative and talented individuals to our team. Our core principles: Do the right thing | Be better | Show people you care | Always give 100% Who we’re looking for: We are seeking a Staff Accountant who will take ownership of the day-to-day accounting operations with a strong emphasis on Accounts Receivable (client billing & collections) and Accounts Payable (vendor payments & expense management) . This role is critical to ensuring financial accuracy, operational efficiency, and a seamless experience for both our clients and vendor partners. The position reports to the Director of Administration and works closely with Producers, Project Managers, and Leadership. Essential Duties and Responsibilities: Accounts Receivable (Client Billing & Collections) Generate and issue client invoices based on signed estimates, project milestones, and change orders Partner with Producers/Project Managers to ensure billing aligns with scope, timing, and client expectations Track and manage deposits and final event invoices Monitor AR aging and proactively follow up on outstanding balances Reconcile client payments (ACH, wire, credit card via QuickBooks Payments) Ensure proper revenue recognition in alignment with GAAP/accrual accounting Process vendor invoices, freelancer invoices, and expense reports Ensure all invoices are coded correctly and approved per company policy Manage payment schedules to align with project cash flow and vendor terms Execute weekly payment runs (ACH, check, credit card) Maintain vendor records, W-9s, and 1099 tracking Enforce policies around invoice submission timelines and documentation General Accounting & Financial Operations Maintain accurate and organized accounting records in QuickBooks Assist with month-end, quarter-end, and year-end close Prepare and post journal entries as needed Reconcile bank accounts, credit cards, and key balance sheet accounts Support accrual accounting processes, including deferred revenue and prepaid expenses Assist with financial reporting and ad-hoc analysis for leadership Project & Operational Support Collaborate with internal teams to ensure financial clarity across projects Validate that project costs and revenues align with estimates and actuals Assist in tracking project profitability and cost controls Support improvements to workflows between Sales, Production, and Finance Help maintain clean documentation for audits, contracts, and financial reviews Process Improvement & Systems Identify opportunities to improve efficiency in AR/AP workflows Help refine processes in QuickBooks, Docusign, and internal systems Support automation of invoicing, deposits, and reporting where possible Maintain organized digital filing systems What you bring to the table: Takes ownership and follows through Detail-oriented but understands the bigger picture Can operate in a fast-paced, project-driven environment Communicates clearly with both financial and non-financial team members Comfortable navigating ambiguity and evolving scopes Qualifications Experience: 2+ years in accounting, preferably in a service-based or project-based business Education: Bachelor’s degree in Accounting or related field Technical Skills: QuickBooks Online (required) Understanding of GAAP and accrual accounting Experience with project-based billing or event/agency environments is a plus What we bring to the table: Full benefits including medical, dental, and vision insurance 401K match Generous PTO, including our “dead week” where the office is closed for a full week in the summer for employees to recharge Incredible culture, awesome coworkers, and a fun environment While performing the duties of this job, the employee will encounter a low to moderate level of noise as it relates to typical business office sounds – computers, phone, printers etc. The employee will typically work in an office or confined space but will also have the flexibility to work in an open area. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit at a desk or table. The employee is frequently required to walk, as into other offices or conference rooms. The specific vision abilities required by this job include the ability to read a computer screen with detailed specifications and diagrams. #J-18808-Ljbffr