Office Administrator

We are seeking an organized, proactive, and detail-oriented Office Administrator to manage our day-to-day office operations and support our growing team. In this role, you will serve as the primary point of contact for office logistics, administrative tasks, vendor management, and internal team coordination. The ideal candidate thrives in a fast-paced environment and possesses strong communication skills and exceptional organizational abilities. Key Responsibilities Daily Office Operations Maintain a clean, organized, and fully stocked office environment (supplies, kitchen, office equipment). Oversee facilities management, including liaising with building management, maintenance, cleaners, and vendors. Manage incoming and outgoing mail, packages, and deliveries. Greet visitors, clients, and interview candidates in a professional, welcoming manner. Administrative & Executive Support Schedule meetings, manage shared calendars, and coordinate conference room bookings. Arrange travel accommodations, itineraries, and transport for team members as needed. Assist with document preparation, data entry, filing, binding, and generating reports. Support HR and management with onboarding administrative tasks for new hires. Track office expenses, process vendor invoices, and submit expense reports. Monitor inventory levels for office supplies and place orders within budget constraints. Assist bookkeeping teams with light accounting tasks (e.g., matching receipts, invoicing support). Culture & Event Support Plan and organize internal company events, team lunches, celebrations, and holiday parties. Help maintain a positive, inclusive, and efficient workplace culture. Requirements & Qualifications Experience & Education Education: High school diploma required; Bachelor’s or Associate degree in Business Administration or a related field preferred. Experience: 2+ years of experience in an administrative, receptionist, or office support role. Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Experience with Slack, Zoom, or basic bookkeeping software (e.g., QuickBooks) is a plus. Organization: Exceptional time-management skills and the ability to prioritize multi-step tasks independently. Communication: Excellent verbal and written communication skills with a customer-service mindset. Problem-Solving: Resourceful and flexible when dealing with unexpected operational issues or calendar conflicts. #J-18808-Ljbffr