Accounting Coordinator

Job Description

Job Description

Description:

Accounting Coordinator

Girl Scouts of Michigan Shore to Shore DreamLab, Kentwood, MI | Full-time, Non-Exempt | $23.00–$25.00/hour Reports to: Chief Financial Officer

Benefits include health insurance, a retirement plan with employer match, and paid time off.

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About the Role

Our finance team is small by design and that's the point. As our Accounting Coordinator, you'll work directly with the CFO and a Senior Accountant, with real visibility into how the Council's finances actually run. No large department to disappear into, no reconciliations that vanish into someone else's queue. Your work matters here, and you'll see the impact of it.

You'll own the day-to-day processing of accounts payable and related transactions and provide the administrative and operational backbone that keeps our finance function efficient, compliant, and responsive to vendors, employees, and leadership alike.

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What You'll Do

Transaction Processing

• Review and verify invoices, bills, statements, and other accounting documents for accuracy and prepare them for processing.
• Perform data entry for accounts payable, credit card transactions, accounts receivable, and cash receipting.
• Maintain accurate vendor files and ensure timely payments.

Reconciliation and Reporting

• Assist with cash posting, bank reconciliations, and journal entries.
• Support the month-end closing process and account reconciliations.
• Provide reporting and data support for leadership and compliance requirements.

Compliance and Audit Support

• Assist in the preparation of annual vendor 1099s.
• Provide documentation and support during the annual audit.
• Assist with Troop banking review.
• Perform other related duties as assigned.

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What You Bring

Required

• Bachelor's degree in accounting, finance, or a related field, or equivalent work experience.
• 2–5 years of experience in accounts payable, payroll, or general accounting.
• Proficiency with accounting software, payroll systems, and Microsoft Office.
• A high level of confidentiality, integrity, and professionalism — this role regularly handles sensitive financial and vendor information.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple priorities and meet strict deadlines, particularly around month-end close and audit season.

Preferred

• Experience with Paylocity or a similar payroll system.
• Prior experience supporting an annual external audit.
• Nonprofit or membership organization accounting experience.

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Schedule, Travel & Logistics

This is primarily a standard business-hours role. Evening or weekend flexibility is occasionally needed for board meetings, council events, or audit deadlines — not a regular weekly expectation.

• Occasional flexibility for evenings/weekends tied to specific organizational deadlines.
• Limited, occasional travel within the Council's service area (e.g., bank visits, audit meetings, DreamLab events) — not a regular part of the role.
• Reliable transportation and a valid driver's license.
• Regular, reliable, and punctual attendance.

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Compliance Requirements

• Adherence to Girl Scouts of Michigan Shore to Shore policies and procedures.
• Registration as a member of Girl Scouts of the USA.
• Employment is contingent on the results of a criminal background investigation.

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Core Competencies

Judgment and Decision Making · Time Management · Information Management · Self-Management · Personal Integrity and Professional Conduct · Customer Responsiveness

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Ready to Join Us?

If you're detail-oriented, trustworthy with sensitive information, and want your work to be visible and valued, we'd love to hear from you.

Girl Scouts of Michigan Shore to Shore is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer.

GIRL SCOUTS OF MICHIGAN SHORE TO SHORE

JOB DESCRIPTION

Accounting Coordinator

Reports To Chief Financial Officer

Classification Full time Location DreamLab, Kentwood, MI

Salary Range $23.00 to $25.00 per hour FLSA Status Non exempt

Benefits include health insurance, a retirement plan with employer match, and paid time off.

Position Summary

This role exists because our finance team is small by design and every transaction needs a steady, detail focused owner. You'll work directly with the CFO and a Senior Accountant, with real visibility into how the Council's finances actually run, not buried in a large department where your work disappears into someone else's reconciliation.

The Accounting Coordinator supports the accounting functions of the Council. This role is responsible for the timely, accurate, and reliable processing of accounts payable and related accounting transactions, and provides administrative and operational support that keeps the finance function efficient, compliant, and responsive to vendors and employees alike.

Core Duties

Transaction Processing

• Review and verify invoices, bills, statements, and other accounting documents for accuracy and prepare them for processing.
• Perform data entry for accounts payable, credit card transactions, accounts receivable, and cash receipting.
• Maintain accurate vendor files and ensure timely payments.

Reconciliation and Reporting

• Assist with cash posting, bank reconciliations, and journal entries.
• Assist with the month end closing process and account reconciliations.
• Provide reporting and data support for leadership and compliance requirements.

Compliance and Audit Support

• Assist in the preparation of annual vendor 1099s.
• Provide documentation and support during the annual audit.
• Assist with Troop banking review.
• Perform other related duties as assigned.

Required Qualifications

• Bachelor's degree in accounting, finance, or a related field, or equivalent work experience.
• 2 to 5 years of experience in accounts payable, payroll, or general accounting.
• Proficiency with accounting software, payroll systems, and Microsoft Office.
• A high level of confidentiality, integrity, and professionalism, since this role regularly handles sensitive financial and vendor information.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple priorities and meet strict deadlines, particularly around month end close and audit season.

Preferred Qualifications

• Experience with Paylocity or a similar payroll system.
• Prior experience supporting an annual external audit.
• Nonprofit or membership organization accounting experience.

Schedule, Travel, and Logistics

This role is primarily a standard business hours position. Evening or weekend flexibility is occasionally needed to support board meetings, council events, or audit deadlines, and is not a regular weekly expectation.

• Willingness to work a flexible schedule on an occasional basis, including some evenings and weekends tied to specific organizational deadlines.
• Occasional, limited travel within the Council's service area, such as for bank visits, audit meetings, or DreamLab events. Travel is not a regular part of this role.
• Ability to provide reliable transportation and maintain a valid driver's license.
• Regular, reliable, and punctual attendance.

Compliance Requirements

• Adherence to Girl Scouts of Michigan Shore to Shore policies and procedures.
• Registration as a member of Girl Scouts of the USA.
• Employment is contingent on the results of a criminal background investigation.

Core Competencies

• Judgment and Decision Making
• Time Management
• Information Management
• Self Management
• Personal Integrity and Professional Conduct
• Customer Responsiveness