Accounting Assistant (Construction)

Accounting Assistant Location: Tempe, AZ | In-Office Schedule: Monday - Friday | 8 am - 5 pm A well-established general contractor is looking for an experienced, detail-oriented Accounting Specialist to support day-to-day accounting operations in their Tempe, AZ office. This hands-on role will have responsibilities across Accounts Receivable, Accounts Payable, general ledger accounting, sales/use tax, job costing, and month-end close. We are looking for someone with a strong accounting foundation who understands how transactions flow through the general ledger—not simply someone who processes invoices. The ideal candidate has experience working in a General Contractor or Subcontractor construction project-based accounting environment, can independently research and resolve discrepancies, and is comfortable managing multiple deadlines in a fast-moving office. This position reports directly to the Accounting Manager and works closely with Project Managers, vendors, customers/general contractors, and the accounting team. Key Responsibilities Accounts Receivable & Collections Prepare and submit accurate customer billings, including AIA progress billings, using platforms such as Textura, Oracle, Procore, or GC Pay Maintain customer accounts and ensure invoices, payments, retainage, credits, and adjustments are accurately recorded Post and apply customer payments to the appropriate accounts and jobs Review AR aging regularly and proactively follow up on outstanding balances Research and resolve short payments, overpayments, unapplied cash, billing discrepancies, and other account issues Work closely with Project Managers to resolve billing issues and support timely collections Communicate professionally with general contractors and customer accounting teams regarding invoices, payment status, and outstanding documentation Reconcile customer accounts and maintain accurate supporting documentation General Ledger & Month-End Accounting Prepare and post routine journal entries and accounting adjustments Perform general ledger account reconciliations and research discrepancies Review transactions for accurate GL account, job, cost code, and department classification Assist with month-end close, including reconciliations, accruals, prepaid expenses, and supporting schedules Assist with bank and credit card reconciliations, as assigned Research accounting discrepancies and make or recommend appropriate corrections Prepare accounting schedules and reports for review by the Accounting Manager Maintain organized documentation and support internal and external accounting requests Sales & Use Tax Assist with the preparation, reconciliation, and filing of sales and use tax returns Review transactions for appropriate sales/use tax treatment Reconcile sales and use tax liability accounts to supporting records Maintain exemption certificates and other tax-related documentation Research and resolve sales/use tax discrepancies and assist with tax-related reporting as needed Accounts Payable Process and code vendor and subcontractor invoices to the appropriate GL accounts, jobs, and cost codes Review invoices for proper approvals, supporting documentation, and tax treatment Track purchase orders and subcontracts Reconcile vendor statements and research and resolve discrepancies Process payments in accordance with established payment schedules and internal controls Maintain accurate vendor records and electronic documentation Job Costing & Construction Compliance Assist with job setup, including coding structures and budget alignment Review and track costs by job and cost code to support accurate job-cost reporting Assist in researching job-cost discrepancies and correcting coding errors Track lien waivers, preliminary notices, amendments, and releases Coordinate and maintain Certificates of Insurance and subcontractor compliance documentation Maintain complete and organized job files and supporting documentation Work with Project Managers to ensure accounting records accurately reflect project activity Preferred Qualifications 4+ years of accounting experience, including hands-on Accounts Receivable, general ledger reconciliations, journal entries, and month-end close responsibilities. Sales/use tax experience strongly preferred. Demonstrated experience with AR aging, collections, account reconciliations, and month-end accounting Experience preparing or supporting sales and use tax filings and reconciliations Experience with journal entries and general ledger account reconciliations Construction, subcontractor, general contractor, or other job-cost/project-based accounting experience strongly preferred Experience with AIA billing, retainage, lien waivers, preliminary notices, and construction compliance preferred Associate's or Bachelor's degree in Accounting, Finance, or a related field, or equivalent relevant accounting experience Foundation accounting software experience is a plus but not required Strong Microsoft Excel skills and proficiency with Word and Outlook Strong attention to detail with the ability to identify, research, and resolve accounting discrepancies Ability to prioritize multiple deadlines and work effectively in a fast-paced, project-driven environment Professional communication skills and confidence working with customers, vendors, Project Managers, and accounting teams What We Offer $65,000 - $72,000, pay based on experience - paid weekly Comprehensive benefits including: Health, dental, and vision insurance 401(k) Paid vacation Supportive training and collaborative team environment Growth opportunity within a well-established construction subcontractor Work Location One location Work Remotely No #J-18808-Ljbffr Katalyst Systems Impact