HR Onboarding Specialist

Role Description

We’re looking for an HR Onboarding Specialist to support a fast-growing health-tech platform serving home health and care organizations. This role is responsible for owning the end-to-end onboarding and credentialing process for both clinical and administrative hires, with a strong focus on compliance, documentation accuracy, and operational follow-through.

This is a detail-heavy, process-driven role ideal for someone with prior healthcare HR experience who understands confidentiality, regulatory requirements, and the real consequences of onboarding delays or compliance gaps.

If you are organized, methodical, and comfortable owning sensitive workflows in a regulated environment, this role is a strong fit.

Qualifications

• 2+ years of experience in HR onboarding, credentialing, or compliance
• Prior experience in healthcare or home health environments strongly preferred
• Strong understanding of confidentiality, compliance, and documentation standards
• High attention to detail with strong organizational skills
• Experience working with HRIS systems and background check platforms
• Proficiency with Microsoft Office tools
• Clear written and verbal English communication skills
• Ability to manage multiple onboarding workflows at once without errors

Requirements

• Coordinate all onboarding activities for clinical and administrative hires
• Guide new hires through onboarding portals and ensure timely submission of required documents
• Prepare and distribute offer letters, employment agreements, and onboarding packets
• Coordinate background checks, drug screenings, and account setup
• Collect and verify clinical licenses and certifications such as RN, LVN, PT, OT, CPR, immunizations, TB tests, and related records
• Track and monitor credential expirations using HRIS or compliance systems
• Send renewal reminders proactively and follow through until completion
• Ensure compliance with state regulations, Medicare and Medicaid requirements, and accreditation standards
• Initiate and manage background checks, OIG exclusions, and reference verifications through approved vendors
• Review screening results and escalate any red flags to HR leadership
• Maintain accurate records in compliance with FCRA, EEOC, and internal policies
• Ensure all onboarding forms, credentialing documents, and training records are complete before orientation
• Maintain personnel files with accuracy, confidentiality, and HIPAA compliance
• Audit files regularly for completeness and accuracy
• Coordinate with clinical leaders to ensure credentialing is complete before patient care begins
• Identify opportunities to improve onboarding and credentialing workflows
• Generate reports on onboarding status, credential compliance, and expiring documents
• Support internal and external audits by preparing and submitting required documentation

Benefits

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you’re most productive
• Work inside a health-tech company solving real operational pain points
• High ownership role supporting hiring, compliance, and growth

Nice to Have

• Experience supporting clinical credentialing workflows
• Familiarity with Medicare, Medicaid, or accreditation standards
• Prior experience supporting audits or regulatory reviews
• Experience working in remote or offshore HR teams

How to Apply

Please include:

• Your updated resume
• A short 1–2 minute Loom video explaining your experience with HR onboarding, credentialing, or compliance workflows

Only candidates who submit a Loom video will be considered.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.