Administrative Assistant
HOAMCO
Job Description
Job Description
Administrative Assistant
HOAMCO is seeking a detail-oriented Administrative Assistant to provide administrative support for Villages at Lynx Creek community. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.
The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.
This is a full-time position .
Qualifications:
- Excellent verbal and written communication skills
- Strong customer service orientation
- Previous Homeowners Association (HOA) experience a plus
- Ability to prioritize workload and manage tasks in a fast-paced environment
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Strong organizational and administrative skills
- Handle a broad range of administrative duties autonomously
- Critical thinking and problem-solving skills
- Professional demeanor with attention to detail and commitment to accuracy
Duties:
- Provide administrative support for two dedicated community associations.
- Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
- Utilizing programs to compile Monthly Management Reports, as well as compiling board packets and supporting documentation for community managers.
- Address incoming telephone calls while managing ongoing projects and assignments.
- Deliver exceptional customer service to homeowners, board members, and vendors.
- Create and distribute professional, polished written communications.
- Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
- Coordinate with landscape team to effectively manage and track work orders.
- Assist with special projects and perform additional duties as assigned.
WHAT WE OFFER:
- Comprehensive benefits package including medical, dental, and vision
- Wellness program
- Flexible Spending Accounts
- Company-matching 401k contributions
- Paid time off for vacation, holidays, medical, and volunteering
- Paid parental leave
- Training and educational assistance
- Support programs, including Employee Assistance Program and Calm Health
- Optional benefits including short- and long-term disability, life insurance, and pet insurance
- Most importantly, a caring team who is dedicated to your success!
Vacancy posted 6 days ago
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