Administrative Assistant Intern

Administrative Temporary Assistant

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation, along with the opportunity to work within an innovative and collaborative environment.

Join our Los Angeles Administrative Team as an Administrative Temporary Assistant located in our Los Angeles office.

This role will be based in our Los Angeles office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.

Position Summary

The Administrative Assistant will provide general office support to the Business Director, the office and its Attorneys and Professional Staff. The Administrative Assistant will support the front-of-house functions and provides reception and conference center coverage and assist Legal Support Specialists and Attorneys with administrative tasks and responsibilities. This individual should also be flexible to work overtime as needed. This is an in-office position.

Key Responsibilities

• Provides administrative support for day-to-day activities in the office
• Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
• Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
• Answers incoming calls (locally and nationally) and directs them appropriately
• Liaison to building management; submit service requests
• Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
• Oversee the Library & Research services
• Receives and directs deliveries and keeps accurate logs
• Assists with attorney time entry
• Provides travel assistance for Attorneys Participates in the planning and execution of in-house events and activities
• Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
• Orders supplies; assists with expense reporting/credit card reconciliation
• Submits invoices for payment and direct vendor contact
• Assists with annual budget
• Assists with other department activities as needed and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors
• Strong attention to detail, organizational skills and ability to manage time effectively
• Excellent interpersonal skills and the ability to collaborate well in a team
• Ability to work under pressure to meet strict deadlines

Education & Prior Experience

• High School Diploma
• College degree a plus

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is: $20.00 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.