LEGAL SECRETARY - Contracts and Leasing

Job Description Job Description We are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment. Key Responsibilities Leasing and Contracts Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines Coordinate execution of agreements and maintain proper documentation records Prepare summaries and abstracts of lease terms Liaise with tenants, brokers, external counsel, and internal stakeholders File and Document Management Maintain organized electronic and physical lease and contract files Manage document control and version tracking Assist with due diligence materials for acquisitions, financings, or refinancing Prepare closing binders and maintain contract databases Administrative Support Manage calendars, schedule meetings, and coordinate transaction timelines Prepare correspondence, reports, and internal memoranda Support general office administration related to leasing and legal matters Assist with invoice tracking for legal and professional services Provide back up administrative support to senior management when required Qualifications 5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing Strong background in construction contracting Strong understanding of lease structures, contract terminology, and documentation procedures Advanced proficiency in Microsoft Word and Excel Experience with document management systems Excellent organizational skills and attention to detail Ability to manage multiple files and deadlines simultaneously Strong written and verbal communication skills Discretion and professionalism in handling confidential information Preferred Experience Experience working with commercial retail, office, or multi residential properties Familiarity with lease tracking and abstraction systems Experience supporting in house legal or ownership teams Compensation Compensation will be commensurate with experience and qualifications.