Office Coordinator

Office Coordinator

Redwood City, CA, US On-site Vaco $USD 30 - 40 Contractor

Our client is seeking a highly organized and proactive Office Coordinator to support daily office operations and create a welcoming, efficient workplace environment. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced setting, and takes pride in keeping operations running smoothly behind the scenes.

What You'll Do

Office Operations & Facilities

• Maintain a clean, organized, and professional office environment.
• Manage kitchen operations, including stocking supplies, maintaining coffee stations, and overseeing dishwasher operations.
• Order and replenish office snacks, beverages, and pantry supplies.
• Coordinate facilities and maintenance requests with vendors and building management.
• Ensure workstations, conference rooms, and common areas are fully equipped and ready for use.
• Monitor printer stations and maintain office supply inventory.

Administrative Support

• Manage calendars, schedule meetings, and coordinate meeting logistics.
• Handle incoming and outgoing mail, package distribution, and shipping requests.
• Process manual check requests and maintain accurate documentation within SharePoint.
• Assist with general administrative projects and office support as needed.

Expense & Invoice Management

• Track and manage company credit card expenses through Expensya.
• Upload receipts, assign expense categories, and submit expense reports accurately and on time.
• Process vendor invoices through Medius to ensure timely payment and proper recordkeeping.

Culture & Employee Experience

• Coordinate catering for meetings, trainings, and company events.
• Manage inventory and ordering of company-branded merchandise and employee swag.
• Support office events and initiatives that help create a positive employee experience.

Qualifications

• 3 years of experience in office management, administrative support, workplace operations, or a related role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• High level of attention to detail and strong follow-through.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Experience managing calendars, coordinating meetings, and supporting office operations.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• A proactive, service-oriented mindset and willingness to jump in wherever needed.