Real Estate Administrative Assistant

Job Description

Job Description

Part-Time Licensed Real Estate Assistant

Location: Boca Raton, FL
Schedule: Part-Time | 20–25 hours per week, including weekends, WITH POTENTIAL to go full-time
License Required: Active Florida Real Estate License

We are seeking a reliable, organized, professional, and proactive Licensed Real Estate Assistant to support a busy real estate professional/team in Boca Raton.

This is a hands-on role combining administrative, marketing, and client-facing responsibilities. Candidates must be comfortable working independently, adapting to a changing real estate schedule, and hosting open houses without another agent present.

Compensation:

$20 - $25 hourly

Responsibilities:

• Assist with day-to-day real estate operations and administrative tasks

• Coordinate showings, inspections, appraisals, closings, and appointments

• Communicate professionally with clients, agents, vendors, and title companies

• Assist with listings, contracts, disclosures, transaction files, and MLS-related tasks

• Maintain organized electronic files, client databases, and follow-up systems

• Follow up with leads, clients, prospective buyers, and other agents

• Independently host and manage open houses

• Assist with property showings and other client-facing responsibilities

• Create and coordinate email marketing and mass-mailing campaigns

• Assist with social media content and posting

• Provide additional support as needed to keep listings, transactions, marketing, and daily operations running smoothly

Qualifications:

• Active Florida Real Estate License REQUIRED

• Tech-savvy and comfortable using MLS, Google Docs and Drive, Excel, Outlook, SkySlope, Constant Contact, or similar email marketing platforms, and social media platforms including Instagram, Facebook, Twitter, etc. QuickBooks experience is a plus but not required

• Some weekend availability required as part of the 20–25 hour weekly schedule

• Comfortable independently hosting open houses and representing the team

• Previous real estate experience strongly preferred

• Excellent organization, communication, and time-management skills

• Professional, personable, dependable, and detail-oriented

• Able to work independently, take initiative, and adapt to changing priorities

• Reliable transportation for local showings, open houses, and appointments

• Knowledge of the Boca Raton/South Florida market is a plus

Because this position includes both office and client-facing responsibilities, candidates must maintain a polished, professional appearance and business-appropriate attire while working

Real estate schedules can change quickly, so the ideal candidate will be flexible and prepared to transition from office work to a showing, client meeting, property visit, or open house when needed

About Company

We are a mother-and-daughter luxury real estate team with more than $1 billion in lifetime sales with a strong reputation for providing personalized, high-quality service throughout South Florida. We pride ourselves on building lasting relationships with our clients and delivering an elevated real estate experience with professionalism, attention to detail, and a personal touch.

Our Mission: To provide exceptional, personalized real estate service while guiding our clients through every transaction with professionalism, integrity, and attention to detail.

Our Vision: To continue growing our presence in the South Florida luxury real estate market while maintaining the personal relationships and high level of service that set our team apart.

Our Values: Professionalism, integrity, responsiveness, attention to detail, strong relationships, teamwork, and a commitment to providing an exceptional client experience.