Executive Assistant

Job title: Executive Assistant - Pearl River SiteLocation: Pearl River, NYAbout the jobJoin a global network that powers how Sanofi delivers — seamlessly, purposefully, and at scale. In Manufacturing & Supply, you’ll help reimagine how life-changing treatments reach people everywhere, faster. Overview:Sanofi is seeking an Executive Assistant for our Pearl River site. The ideal candidate must be a detail-oriented self-starter with excellent organizational, communication, and time management skills who will provide executive-level support to the Site Head while also serving as the site administrator. This dynamic role encompasses executive support, site communications, employee engagement, and event coordination. The position will have interactions with people at various levels and all functions across the Pearl River site and the broader Manufacturing and Supply, US organization.About Sanofi We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. Main Responsibilities:Executive SupportPerform diverse office and administrative duties requiring tact, diplomacy, discretion, and judgment. A high degree of business acumen is required to ensure the ongoing operation of the site.Manage the calendar of the Site Head, including scheduling meetings, travel arrangements, and prioritizing commitmentsCoordination of leadership team meetings & scheduleAttend relevant site leadership meetings and follow up on action itemsMaintain strict confidentiality in all business activities, especially on matters that have significant impact to the Company and involve strategic initiatives and plansAssist the Site Head wherever needed to conserve their time and perform all other duties as assignedSite Administration & CommunicationsDevelop and distribute site communications including posters, newsletters, and announcementsManage and post content on Viva Engage to keep employees informed and connectedServe as a key point of contact for site-wide information and updatesPrepare status reports and documents needed for the operation of the siteEmployee Engagement & EventsPlan, coordinate, and execute site events and employee engagement programsSupport initiatives that foster a positive workplace culture and team collaborationCoordinate logistics for site-wide meetings, town halls, and special eventsOnboarding SupportHelp coordinate new employee welcome activities and orientation sessionsCreate and maintain site orientation materials to ensure a positive onboarding experienceProcurement & Administrative OperationsProcess purchase orders through eBuy/COUPAReview, analyze, and recommend/take actions based on data gathered from a variety of sourcesMaintain a wide range of independent contacts both inside and outside the organizationAssist in the development, implementation, and administration of company programsProvide guidance, interpretation, and administrative assistance to client groups and colleaguesAbout YouRequired Qualifications:5+ years of professional experience in a similar administrative/executive assistant role OR in a communication role, with considerable experience and knowledge working with Microsoft Office Suite including Word, Excel, PowerPoint, Visio, and Outlook.High school diploma required; bachelor’s degree preferred.Preferred Qualifications:Experience with SAP, eBuy/COUPA, Concur, iLearn, TririgaVideo creation and editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp, or similar tools)Background in pharmaceutical or manufacturing environmentEvent planning experienceWhy Choose Us? Bring the miracles of science to life alongside a supportive, future-focused team. Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. Sanofi US Services and its U.S. affiliates are