Front Desk and Office Administrator
Islamic Relief USA
Position Summary: Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters office located in Alexandria, Virginia. Our Front Desk and Office Administrator manages the reception area while coordinating daily clerical and operational logistics to ensure an efficient workplace. This key role combines staff and guest facing hospitality with behind-the-scenes organizational management. Essential Duties and Responsibilities Manage office opening/closing procedures and front desk reception. Purchase office and breakroom supplies from online vendors. Perform monthly reconciliation of the operations-facilities credit card and petty cash. Reserve meeting rooms and coordinate catering. Handle all incoming and outgoing mail and packages. Coordinate daily with building facilities and security management. Provide travel support and act as a backup to the travel desk coordinator. Manage all shipping through the designated platform. Assist with organizational events and the preparation of office space. Welcome and assist office guests. Support the Assistant Director of Operations on various projects. Qualifications and Competencies High School Diploma or GED with at least 5 years of experience in a front desk or receptionist role. Strong organizational skills and exceptional attention to detail. Excellent interpersonal and communication skills. Knowledge of office management, shipping, catering, and security practices. Proven problem-solving abilities and cultural sensitivity. Proficiency in booking arrangements via travel websites. Familiarity with Pitney Bowes, FedEx, and USPS platforms is a plus. Must be eligible to work in the U.S. and possess a valid driver’s license. Ability to lift up to 40 lbs. Availability for travel and local errands as required. At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination. #J-18808-Ljbffr
- ...Responsibilities Facility and workspace. Keep the office clean, organized, and presentable at all... ...is required. Mileage is reimbursed. Front of house. Greet guests, manage visitor... ...For Three or more years in office administration, office management, workplace operations...SuggestedWork at officeLocal area
Recruithook
South Hackensack, NJ8 hours ago $20 - $24 per hour
...person will be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments,... ...This person also supports the team by striving to meet and exceed office goals. The Patient Coordinator is a key position allowing...SuggestedHourly payWork at officeSportsMed Physical Therapy
Glen Rock, NJ1 day ago- ...Dental Front Desk Assistant, Hudson FL Location is Serenova Dental Care, Location - 1486... ...clinical needs of each supported dental office and foster a strong team building culture... ...organization, providing non‑clinical administrative support services to more than 3,000 supported...SuggestedDaily paidWork at officeLocal area
Heartland Dental
Jersey City, NJ5 days ago - ...safety concerns. Reports safety concerns to manager. Initiates help desk tickets to resolve any IT issues and works to resolve other... ...Knowledge, Skills and Abilities Preferred: 2 years experience in front desk, reception or customer service role Proficiency in a second...SuggestedDaily paidRotating shiftWeekend work
Hackensack Meridian Health
Hackensack, NJ2 days ago $28 per hour
...Administrative Assistant - Psychological Services Center Pay Rate: Up to $28.00 per hour... ...scheduling, records management, billing, and office support. The ideal candidate will... ...environment. Key Responsibilities Front Desk & Client Services Answer and direct...SuggestedHourly payContract workTemporary workWork at officeLocal areaLHH
Teaneck, NJ1 day ago$60k - $70k
...Executive Administrative Assistant Location: Clifton, NJ (In-office) Job Type: Full-time, 9:00 am to 6:00 pm Salary Range: $60,000 - $70,000/year base salary... ...office management duties Greet clients and manage front desk operations with professionalism and warmth Answer...Daily paidFull timeWork at officeTrial periodWeekend workAfternoon shiftRosenblum Law
Clifton, NJ8 hours ago$70k - $80k
...Office Manager / Administrative Coordinator Bergen County, NJ | Full-Time | On-Site Our client is seeking a proactive, highly organized Office Manager to keep daily operations running smoothly and create a welcoming, professional workplace environment. This individual...Full timeWork at officeLocal area$19 per hour
...+ /hour : Depends on Experience - Receptionist / Administrative Assistant Are you a highly skilled and motivated... ...and/or direct all phone calls Greet all office guests Manage, clean and organize the front desk Provide administrative support to all team members...Work experience placementMonday to FridayShift workDay shiftDunkin
Lodi, NJ2 days ago- ...Description Job Description Monday–Friday | 25 hours per week We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our Hawthorne, NJ office. This role is essential to keeping our workplace running...Work at officeLocal areaMonday to Friday
Pfister Energy, Inc.
Hawthorne, NJ2 days ago - # Front Desk and Office AdministratorIslamic Relief USApart-timeSaddle Brook, NJShare:## Job DescriptionThis part-time position is based at... ...division. You will be the primary reception and administrative contact for the office, managing day-to-day operations and...Part timeWork at officeDay shift
Ummahjobs
Saddle Brook, NJ3 days ago - ...highly organized Scheduling Coordinator / Administrator to join our dynamic team. In this vital... ...tasks, and ensure smooth office operations. Your proactive approach and... ...and relay important information. Handle front desk duties including greeting visitors, answering...Work at office
Comfort Keepers group
Secaucus, NJ1 day ago $40k - $45k
...Office Administrator/Receptionist Company Introduction: First Continental International (FCI) is an ISO 9001:2015 Certified global supplier of chemicals and other raw materials, located in Rochelle Park, NJ. FCI has been in the chemical industry for about 30 years, working...Full timeWork at officeVisa sponsorshipWork visaMonday to FridayFirst Continental International (NJ)
Rochelle Park, NJ1 day ago- ...coordinating surgical scheduling, patient registration, and front desk operations. This role serves as a key liaison between patients... ...ensuring accurate scheduling, registration, communication, and administrative support while maintaining a patient-centered, professional...Full timeMonday to Friday
$40k - $45k
...Scheduler performs and coordinates all administrative duties related to family team conferences... ...Bronx prevention program, along with front desk administrative duties to support overall... ...required Proficiency in Microsoft Office (Outlook, Excel, and Word) required....Work at office$25 - $28 per hour
...and procedures as requested by the physician or the physician's office staff. Responsible for obtaining and adding patient... ...received at the surgery center. Cross-training to cover the front desk for lunches, breaks, and extended absences of the Receptionist/...Live outWork at office- ...center in Hoboken is seeking a highly organized Office Manager to support daily operations, manage... ...and communication skills, with previous office administration experience being preferred. Duties include managing front-desk operations, assisting with enrollment, and creating...Work at office
- ...and create partnerships with local vendors Collaborate with ownership and marketing to execute promotional campaigns Assist with front desk duties which include greeting members, answering phones, and helping at the juice bar Consistently strive to meet and exceed monthly...Full timeLocal areaWeekend workAfternoon shift
- ...clinic flow. The ideal candidate holds a high school diploma, completion of an approved Medical Assistant program, NJ certification, and is proficient in front desk duties, insurance verification and patient communication. #J-18808-Ljbffr 06 Valley Physician Services
- Hackensack Meridian Health Inc. is seeking a Medical Office Specialist to provide administrative and secretarial support in an outpatient medical office. You will manage front desk functions, assist with check-in/check-out and scheduling, and ensure a positive patient experience...Work at office
$20 - $25 per hour
...A Brief Overview Primary patient facing role to greet and assist patients on phone or in person at front desk. Provides clerical and administrative support/duties, including phone coverage/triage/response, while handling high volume of patient coordination,...Daily paidFull timePart timeFlexible hoursHoly Name
Teaneck, NJ5 days ago- ...Office Assistant Smart Start Academy is dedicated to providing high-quality early childhood education in a nurturing... ...early childhood education. Key Responsibilities: Administrative Support: Manage front desk operations, including answering phones, greeting...Part timeWork at officeLocal areaMonday to Friday
- University Hospital is seeking a Medical Office Assistant to support daily clinic activities, greet and register patients, schedule and... ...are a plus; the office emphasizes patient service and efficient front-desk operations. #J-18808-Ljbffr University Hospital, NewarkWork at office
- ...Medical Office AdministratorDestinationone Consulting specializes in recruitment across diverse sectors, including Healthcare, Health... ...: Various locations across New JerseyAs a Medical Office Administrator, you will be responsible for managing the daily operations of...Work at office
Destinationone Consulting
Newark, NJ2 days ago - ...Job Summary We are seeking a detail-oriented Medical Office Administrator to process and fulfill medical records requests, upload patient records to insurance payor portals and authorized recipients, and ensure all records are handled accurately and in compliance...Work at officeLocal area
Ascendo
Totowa, NJ3 days ago - First Continental International, located in Rochelle Park, NJ, is seeking an Office Administrator/Receptionist to manage daily office operations and clerical tasks. The role requires strong communication, organization, and a proactive approach to support multiple departments...Work at office
- ...Job Description Job Description Bookkeeper / Accountant / Office Administrator Location: Carlstadt, New Jersey Schedule: Monday – Friday | 8:00 AM – 4:00 PM Position Type: Full-Time | In-Office Only (No Remote / No Hybrid) Interviewing Immediately...Full timeFor contractorsFor subcontractorWork at officeLocal areaImmediate startRemote workMonday to Friday
NorthPoint Staffing
Carlstadt, NJ11 days ago $21.5 - $25.62 per hour
...This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales...Hourly payPart timeWork experience placementWork at officeLocal areaLong distanceFlexible hoursWeekend workAfternoon shiftRealtySouth
Jersey City, NJ1 day ago$100k - $130k
...Executive Assistant to support the CEO and the office. This is an excellent opportunity for a... ...Responsibilities Perform front desk receptionist duties (answer phones,... ...Bachelors degree required ~3-5 years of administrative or executive support experience ~...Work at officeGlocap
Weehawken, NJ3 days ago- ...working on public works projects as a general contractor and subcontractor. Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with an upcoming move to Butler, NJ. You will manage daily office operations and handle project...Full timeFor contractorsFor subcontractorWork at office
VPV ELECTRIC INC
Lincoln Park, NJ2 days ago - ...Summary We are seeking a proactive and reliable Part-Time Remote Office Assistant to assist with administrative tasks, customer service, and scheduling. The ideal candidate must be fluent in both English and Spanish to communicate effectively with our diverse clientele...Hourly payPart timeWork at officeRemote workFlexible hours
Woodworks Remodeling
West Orange, NJ19 hours ago
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