Office Administrator

This is a full ownership role over a corporate headquarters. You are the person employees find when something is wrong and the person visitors meet before they meet anyone else. The work is varied, visible, and genuinely hands on.

Day to Day Responsibilities

Facility and workspace. Keep the office clean, organized, and presentable at all times. Walk the floor. Fix what is off before anyone reports it.

Supplies and inventory. Track office, kitchen, and breakroom stock. Place orders, manage par levels, and make sure nothing runs out.

Kitchen and common areas. Maintain the kitchen, pantry, and shared spaces. Restock beverages and snacks, organize deliveries, and coordinate cleaning services.

Meals and catering. Run the daily lunch program. Coordinate catering for meetings and events, manage headcounts, and handle vendor relationships.

Meetings and scheduling. Book conference rooms, manage shared calendars, and coordinate the logistics that keep meetings starting on time.

Vendors and service providers. Serve as point of contact for building maintenance, cleaning crews, equipment service, and office suppliers.

Mail and shipping. Manage incoming and outgoing packages, courier services, and mail distribution.

Local errands. Handle trips to the post office, FedEx, UPS, suppliers, and local stores as needed. A reliable personal vehicle is required. Mileage is reimbursed.

Front of house. Greet guests, manage visitor logistics, and set a professional tone from the moment someone walks in.

Events and projects. Support company gatherings, celebrations, and one off initiatives from planning through breakdown.

Background We Are Looking For

Three or more years in office administration, office management, workplace operations, or a comparable role. Bachelor's degree preferred, though a strong track record carries more weight.

Valid driver's license and consistent daily access to a personal vehicle you are willing to use for local business errands.

Working proficiency in Microsoft Word, Excel, and Outlook.

Clear written and verbal communication. You will be emailing vendors, leadership, and the entire staff.

Sound judgment and the ability to hold several priorities at once without losing track of any of them.