Budget Analyst or Division Support Analyst

Job Description and Duties

The salary ranges listed in this Job Control may not reflect reductions in pay in accordance with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program. 

Under the direction of the Administrator of the Legal Administrative Support Section of the Technical Resources Bureau of the Legal Division, the incumbent performs a full range of legal and administrative analytic support services, including travel and conference coordination, legal management support, training, procurement, and backing up other analysts in the Legal Division. Common responsibilities include preparing reports, developing tracking tools, analyzing data, coordinating with internal and external stakeholders, interpreting administrative policies and supporting division leadership with timely and accurate information.

Legal Budget Analyst

Preparing, monitoring, and analyzing spending reports and budget related data. Assisting with Procurement activities, including purchase requests, tracking and documentation. Developing and maintaining spreadsheets, pivot tables and other tools to track financial and operational trends. These duties are interdisciplinary in nature and may include conducting and/or reviewing analytical studies and surveys; making recommendations on administrative and program-related problems; analyzing, identifying potential impacts on the division’s travel and training programs; planning, implementing, and conducting training; acting as a team lead or coordinate projects involving various enterprise projects; and providing analytical services and recommendations to management.

Division Support Analyst

Assisting in the hiring processes, interview coordination and preparation of hiring documents. Coordinating communication with candidates, hiring managers and HR partners. These duties are interdisciplinary in nature and may include conducting and/or reviewing analytical studies and surveys; making recommendations on administrative and program-related problems; analyzing, identifying potential impacts on the division’s travel and training programs; planning, implementing, and conducting training; acting as a team lead or coordinate projects involving various enterprise projects; and providing analytical services and recommendations to management.

Additional positions may become available (RPAs 2627-00235 and 2627-00236).

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Working Conditions

• This position requires 4 or more days in the office per week. It is designated office-centered and may be eligible for some remote work based on departmental guidelines and operational need.

• This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship, now or in the future.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

This business uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. For more information about E-Verify, please go to .

CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 172: All candidates for, appointees to, and employees in the state civil service shall possess the general qualifications of integrity, honesty, sobriety, dependability, industry, thoroughness, accuracy, good judgment, initiative, resourcefulness, courtesy, ability to work cooperatively with others, willingness and ability to assume the responsibilities and to conform to the conditions of work characteristic of the employment, and a state of health, consistent with the ability to perform the assigned duties of the class. Where the position requires the driving of an automobile, the employee must have a valid state driver's license, a good driving record and is expected to drive the car safely. The foregoing general qualifications shall be deemed to be a part of the personal characteristics of the minimum qualifications of each class specification and need not be specifically set forth therein.

**IMPORTANT NOTICE** As required by the department's rules of conduct, all employees of the Franchise Tax Board (FTB) must be in compliance with the California Revenue and Taxation Code. During the background investigation portion of the hiring process, FTB will review return information to verify California state income tax compliance. Any failure to comply with the California Revenue and Taxation Code may prevent you from being hired at FTB. You must verify your filing status by calling View phone number on us.fitly.work to resolve any potential tax compliance issues, prior to submitting your application and seeking employment with FTB. All applicants not currently employed with the Franchise Tax Board will be subject to a pre-employment background investigation. The investigation will consist of completion of a pre-employment questionnaire, fingerprinting, and an inquiry to the Department of Justice to disclose criminal records. We comply with the Americans with Disabilities Act. Persons with hearing or speech impairments, call TTY/TDD View phone number on us.fitly.work.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to clearly demonstrate how you meet the Minimum Qualifications and Alternate Range Placement for the position on your State Application (STD Form 678). The application should also clearly demonstrate the candidate’s ability to meet the Desirable Qualifications identified in this job advertisement. The Classification Specification is located on this Job Announcement Posting under "Minimum Requirements”.

• Advanced proficiency in Microsoft Office Suite, including Excel (pivot tables, formulas), Word, and PowerPoint; ability to quickly learn new features as needed; and proficiency in Adobe Acrobat Pro
• Ability and willingness to ask relevant, probing questions, demonstrate curiosity, and seek to fully understand processes, issues and data before drawing conclusions
• Experienced in division budgeting, fund condition reporting, salary tracking, and preparing travel claims and training nominations
• Excellent customer service skills
• Knowledge of FTB Internal Systems such as Taxpayer Information (TI) system, Enterprise Tax Systems (ETS) etc.
• Capable of training staff on system functions and processes
• Strong analytical abilities: data gathering, organization, summarization, and problem-solving for reports, presentations, or discussions with management or team members
• Ability to analyze information, identify inconsistencies, define problems and recommend practical solutions
• Knowledge of Tableau and Business Objects
• Exceptional organizational skills; able to multi-task, maintain attention to detail, and adapt to changing priorities and deadlines
• Experience in working on a project either as a team member, support role or lead
• Knowledge of Case Management system
• Strong written and verbal communication with all levels of staff
• Demonstrates flexibility, confidentiality, and the ability to work independently or collaboratively
• Experience in an analytical classification or performed proven analytical work
• Ability to maintain confidentiality

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

In addition, Franchise Tax Board offers the following:

• Convenient transportation and commuting options include : Light Rail stop, bicycle lockers, free parking, and carpool/vanpool opportunities

ADDITIONAL APPLICATION INSTRUCTIONS

A complete application package must be received in the Classification & Hiring Unit or postmarked by the final filing date and must include:

• Completed employment information on the STD. 678, including the “From” and “To” dates, “Hours Per Week,” and “Duties Performed" fields for all jobs listed in the “Employment History” fields (resumes do not take the place of these fields on the STD. 678)
• All of the required documents listed in the “Required Application Package Documents” section
• The position number and job control number in the job title line of the STD. 678, if submitting a paper application package (these numbers will auto-populate in the job title line of the STD. 678 if submitting an electronic application through your CalCareer Account)
• A signature, if submitting a paper application package

Candidates who do not follow all of the listed application instructions may be eliminated from the selection process. All submitted information will be screened and the most qualified candidates will be invited to an interview.

Electronic applications submitted through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section.

Do not include full Social Security Number, method of eligibility, and LEAP information in your application package.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - REQUIRED: If you are basing your eligibility on educational requirements, you MUST provide a legible copy of your transcripts as proof of meeting the education requirement as listed in the Classification Specification (please see the Class Specification located under “Minimum Requirements” on the left-hand side of this job posting). Applicants with foreign transcripts must provide a foreign transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts may be official or unofficial; please redact birthdates and social security numbers. If you are not basing your eligibility on an educational requirement, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
• Supplemental Application -

  In order to be considered for this position, interested candidates must submit a supplemental application. Your response must be no more than two type-written pages in length, using 12-point font, 1-inch standard margins and include your first and last name in the upper right-hand corner of the page. Respond to the following supplemental statement(s):

  Describe a past job or project where you had to handle multiple competing priorities and coordinate with different groups of people. How did you stay organized, and what steps did you take to make sure your work was accurate and finished on time?"