Documentation Writer

Role Description

This is a remote position.

What you will be doing:

• Assist bid managers throughout the RFI, RFP, and RFQ phases, with responsibility growing over time.
• Prepare, format, and ensure the quality of all proposal documentation (offers, technical concepts, pricing, references, Q&A).
• Manage deadlines, schedules, and document version control to maintain current information for the bid team.
• Maintain and organize the central proposal library for efficient reuse of assets like references, text modules, and CVs.
• Generate regular status updates, checklists, and reports for internal meetings and client presentations.
• Handle e-procurement platform submissions and execute essential PMO tasks (scheduling, minutes, action tracking, decision documentation).

Qualifications

• A relevant tertiary qualification would be beneficial (e.g., Business, Informatics, Law).
• Exposure to project work, proposal management, or administrative coordination is helpful, but a strong willingness to learn is essential.
• Proactive and team-oriented approach.
• Structured, reliable, detail-oriented working style with a strong focus on deadlines, and clear communication ability.
• Very strong written German (C1+) and good English proficiency.
• Proficient in MS 365 (Word, Excel, PowerPoint, SharePoint, Teams) and comfortable adopting new digital tools.

Requirements

• RFP
• Bid management
• Proposal documentation
• German
• Remote
• PMO
• IT services
• Management consultancy