Grants Accounting Manager

Grants Accounting Manager


Job Summary

The Grants Accounting Manager role is an integral part of the Accounting team, ensuring the accuracy and integrity of accounting activities, maintaining effective internal controls, and supporting compliance with organizational and funding requirements. The starting salary range for this role is $86,280-$93,782. This is a full-time role with hybrid flexibility role based at KIPP DC Headquarters with an anticipated start date of September 2026.


About KIPP DC
For 25 years, KIPP DC has partnered with students, families, and the community to create joyful, academically excellent schools across the nation's capital. Today, our network of 22 schools educate more than 7,500 students in grades PreK3-12, supported by 1,500 dedicated teachers, leaders, and staff.

Our work is grounded in five pillars-Academic Excellence, Joy & Sense of Belonging, Highly Effective Teachers and Leaders, Safe, Structured, and Nurturing Learning Environments, and Commitment to College Readiness-which ensure every student is equipped with the knowledge, skills, and confidence to pursue success in college, careers, and beyond. Our schools combine high expectations with joyful, affirming environments that nurture academic success and personal growth for students and staff alike.

As part of the national KIPP network, we share best practices and innovations while maintaining deep roots in Washington, D.C. Together, we strive toward a future without limits for our students, alumni, and community.
About the Role
The Grants Accounting Manager is responsible for managing KIPP DC's accounts receivable function, including grant billing, cash receipts, collections, banking deposits, receivable reconciliations, and revenue reporting, while ensuring strong internal controls and compliance with grant and organizational requirements. Working closely with the Development Team, schools, and Finance colleagues, this role serves as a key partner in safeguarding organizational assets, supporting accurate financial reporting, and providing training and guidance on accounts receivable and cash handling processes across the organization.

Location and Type of Work
This is an exempt position and will report to the Director of Revenue and Grants Management. As a headquarters team that is focused on being responsive to our schools and meeting the needs of our students and families, we approach our work in a way that reflects these priorities. This position will generally work independently and not regularly interface with students, families, or school teams. This position will primarily work from our headquarters office to maintain a connection to their colleagues and foster a sense of cross-functional collaboration. Because of the nature of this position's work, this role allows for hybrid flexibility and will be required to be onsite 2 days per week.

Responsibilities
The percentages for each key responsibility are estimates, and other duties may be assigned. Flexibility and responsiveness are encouraged to accommodate organizational needs.


Grant Accounting & Financial Close (30% of time)

• Review and post journal entries for the monthly, quarterly, and annual financial close.
• Record grant funding, donations, and other cash receipts in the accounting system.
• Reconcile grant activity, supplemental payments, and other grant-related accounts to ensure accuracy and completeness.
• Perform cash counts, reconcile deposits, and prepare funds for secure transport.
• Review the Schedule of Net Assets with Donor Restrictions and support grant-related financial reporting.
• Maintain accurate financial records and supporting documentation for grant transactions.

Grant Financial Management & Reporting (30% of time)

• Assist with preparing grant budgets during the application process.
• Assist with tracking of grant agreements, award amounts, expenditures, and remaining balances for public and private grants.
• Assist with monitoring grant spending and notify program leaders and the Senior Director of Finance and Grants of unspent funds to support timely utilization.
• Assist with review grant drawdown requests and supporting documentation through the Enterprise Grants Management System (EGMS).
• Provide the Development Team with fiscal documentation, including financial statements, expenditures, receipts, and IRS Form 990, to support funder reporting.
• Lead the preparation and coordination of the annual Medicaid Cost Report by compiling financial data, reconciling supporting schedules, and collaborating with internal stakeholders to ensure accurate and timely submission.

Grant Compliance & Audit Support (20% of time)

• Assist with the annual financial statement audit and Single Audit, including review of the Schedule of Expenditures of Federal Awards (SEFA).
• Assist the Medicaid audit by preparing and providing required financial documentation.
• Provide fiscal documentation for desk audits, monitoring visits, and site inspections.
• Maintain Sam.gov and Time and Effort and Federal Programs policy documentation.

Grant Reimbursement Administration (20% of time)

• Review and submit monthly reimbursement claims for the Meal Program grants.
• Review grant reimbursement requests and supporting documentation.
• Reconcile supplemental payments and reimbursement activity to ensure timely and accurate receipt of funds.
• Perform other duties and special projects as assigned.

Requirements & Preferences

Required Qualifications

• Bachelor's Degree.
• Minimum of 5 years of experience in grant management, with a strong understanding of accounting principles.
• Exceptional verbal, written, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and collaborate effectively in a fast-paced, team-oriented environment.
• Demonstrated commitment to KIPP DC's mission and alignment with key competencies.

Preferred Qualifications

• CPA (Certified Public Accountant) or CGMS (Certified Grants Management Specialist), or other relevant professional certification.
• Experience with Federal grants and Medicaid Cost Report.
• Experience with Workday Financial Management or similar enterprise resource planning (ERP) systems.
• Experience working in nonprofit, education, or other mission-driven organizations.

Physical Requirements

• Prolonged periods of sedentary work.
• Flexibility to work outside normal business hours.

Demonstrated Excellence in the Following Areas:

• Commitment to Students and Schools: Demonstrates commitment to education reform, believing in every child's potential for success and prioritizing students, schools, and the essential role of families.
• Strategic Thinking and Problem Solving: Finds creative solutions to challenges that achieve broader goals of team and organization.
• Project Management: Sets a high bar for own work and supports others to achieve desired team outcomes.
• Communications and Influence: Demonstrates adept communication skills and influence to advance work by adjusting content and style.
• Teamwork: Contributes to a supportive team culture, fostering diverse work styles and maintaining a high performance standard.
• Trust and Collaboration: Establishes and nurtures effective relationships with a diverse set of stakeholders to support the best outcomes for our work.
• Cultural Humility: Advances KIPP DC's commitment to anti-racism by creating a diverse, equitable, and inclusive environment for all stakeholders.
• Continuous Learning: Commits to continuous learning through feedback, self reflection, humility, and action.

Benefits & Compensation
KIPP DC offers an extremely competitive compensation and benefits package:

• The anticipated starting salary range for this position is $86,280-$93,782. At KIPP DC we strive for clarity, equity, and to be highly competitive. When determining salaries we look at benchmarks in the education and non-profit sector.
• KIPP DC offers a robust benefits package including medical, dental, and vision insurances; various voluntary benefits; and employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical.
• KIPP DC also offers a 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years.

Equal Employment Opportunity Employer

KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race, color, national origin, immigration status (except as necessary to comply with federal, DC, state, or local law), religion, sex (including pregnancy, childbirth, lactation and related medical conditions), age, physical or mental disability, medical condition, sexual orientation, gender (including gender identity or expression), marital status (including domestic partnership status), genetic information, political affiliation, pregnancy, family responsibilities, personal appearance, veteran status, uniform service member status, status of being unemployed, status of victim a survivor of domestic violence, sexual offense or stalking, matriculation or any other protected class under federal, state, DC, or local law.

Click here or here to review KIPP DC's non-discrimination policy and KIPP DC's Title IX Coordinator's contact information.

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