Event Coordinator

Event Coordinator

Location-Type: Remote (Must be located near a hub city: Houston TX, Chicago IL, or New York NY) Start Date: ASAP Duration: 6+ Month Contract Compensation Range: $39-44/hr W2 Benefits: Eligible for Health, Dental, Vision, and 401K Visa Sponsorship: Not eligible for visa sponsorship

Job Description: The Event Coordinator will support the client's events team by managing end-to-end planning, logistics, and execution of internal events and third-party industry conferences.

Job Summary

• Maintain the organization's global events tracker, ensuring all upcoming events are current and accurately reflected.
• Develop and manage comprehensive project plans, coordinating venue and vendor selection, catering, AV, transportation, materials, and seating arrangements.
• Build and manage event websites and invitations using Cvent, including list management and attendance tracking.
• Collaborate with cross-functional teams to gather content and deliverables required for each event.
• Maintain event budgets, track expenses, and provide regular financial updates to the finance team.
• Conduct post-event evaluations by collecting feedback from participants and stakeholders to assess overall success.
• Support third-party conference logistics, including registration execution, sponsor material submissions, speaker prep coordination, and pre-event briefing document creation.

Minimum Requirements

• Experience with Cvent or similar event management platforms.
• 3-5 years of professional experience in event planning or a closely related field.
• Bachelor's degree in Event Management, Marketing, or a related field.
• Background or working knowledge of the financial services industry.
• Proficiency in Microsoft Office suite, including Outlook, PowerPoint, Word, and Excel.
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail.
• Strong communication, interpersonal, and organizational skills with the ability to collaborate effectively across all levels of an organization.
• Ability to travel approximately 20% of the time.

Preferred Qualifications

• Familiarity with virtual event platforms such as ON24.