Administrative Assistant

Summary Trailhead Financial Group (TFG) is a growing wealth advisory practice operating within Thrivent's Southeast Advisor Group. Founded by Michael Raymond, ChFC®, CEPA, FIC, TFG serves clients across Western North Carolina from offices in Asheville and Hendersonville. Our team is built around a culture of excellence, integrity, and genuine service — and we're looking for someone who embodies those same values. Position Overview The Administrative Assistant is the first face clients and guests encounter at Trailhead Financial Group. This role is based primarily out of our Hendersonville, NC office, with regular presence in our Asheville location one to two days per week (or more if client needs dictate) alongside the full advisory team. You will support the Trailhead Financial Group client needs across both locations, serve as a key operational anchor for day-today office functions, and provide administrative support to our Wealth Advisors and Founder. The Administrative Assistant is employed by George Bailey Group, LLC. This position is home-based at our Hendersonville, NC office. Regular travel to our Asheville, NC office is expected on to two days per week (or more if client needs dictate), coordinated with the full team schedule. Occasional additional travel may be required to support executive operations, attend conferences, or participate in firm-sponsored events. Compensation for this role is $18-22/hr dependent upon experience. PTO provided. No medical or dental benefits. Job Description Position Roles/Responsibilities/Accountabilities Client & Guest Services Serve as the primary point of welcome for all clients and visitors to both the Hendersonville and Asheville locations Greet and direct clients for multiple advisors in a professional, warm manner Represent Trailhead Financial Group as one of the recognizable faces of the organization at events and in the office Office Operations Manage daily opening and closing procedures for the Hendersonville office; support Asheville office operations during scheduled weekly visits Maintain the overall appearance, organization, and readiness of the shared office space Monitor advisor schedules and calendars — proactively flag conflicts, gaps, or scheduling concerns to leadership (scheduling decisions remain with the advisor team) Communications & Administrative Support Answer and professionally route all inbound calls Make outbound calls as directed by the advisor team or executive assistant Receive, sort, and distribute incoming mail Scan and digitally file documents with accuracy and attention to detail Draft, format, and send emails on behalf of the team as requested Executive & Marketing Support Support Executive Assistant with administrative tasks and serve as coverage during her absence Assist Marketing Director with social media posting and content coordination as needed Represent TFG at select company events and client-facing functions Position Qualifications Exceptional interpersonal and communication skills — both written and verbal Professional, polished appearance and demeanor consistent with a client-facing financial services environment Strong organizational skills with the ability to manage multiple priorities simultaneously Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and general comfort with technology Reliable, punctual, and detail-oriented with a proactive approach to problem-solving Prior experience in a receptionist, front-desk, or administrative support role Familiarity with financial services, wealth management, or professional services environments (preferred) Experience with calendar management tools and CRM platforms (preferred) Social media literacy (LinkedIn, Facebook, Instagram) for light content posting support (preffred) Notary Public preferred (or willing to obtain in first 90-days of employment Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility AI familiarity External/Internal Dependencies Must be able to work with all roles of the TFG Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of TFG's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm’s Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI. At Thrivent, we believe money is a tool, not a goal. Driven by a higher purpose at our core, we are committed to providing financial advice, investments, insurance, banking and generosity programs to help people make the most of all they’ve been given. At our heart, we are a membership-owned fraternal organization, as well as a holistic financial services organization, dedicated to serving the unique needs of our customers. We focus on their goals and priorities, guiding them toward financial choices that will help them live the life they want today—and tomorrow. For over 100 years, Thrivent has been helping people build their financial futures and live more generous lives. Today, it’s a Fortune 500 company that offers a full range of expert financial solutions, serving more than 2 million customers, as well as the communities in which they live and work. Thrivent fosters a diverse workforce to serve our diverse clientele, reflecting a wide range of backgrounds and experiences. If you’re intrigued about our work and the possibility of becoming part of it, we invite you to visit Thrivent.com to learn more. You won’t just build a career; you’ll be part of an organization focused on growing, innovating, and serving.