Accounts Payable Coordinator

Our client is looking for a AP Coordinator to join their team ASAP. This role is 100% onsite in Downtown Miami.

POSITION PURPOSE

• The Accounts Payable Clerk will be responsible for processing invoices, verifying and reconciling vendor accounts, preparing payment batches, and ensuring accurate and timely payments to vendors. This position requires a detail-oriented individual with strong organizational and communication skills.

ESSENTIAL FUNCTIONS:

• Process invoices received from vendors, verifying accuracy of information, ensuring proper approvals are obtained, and properly coding invoices
• Ensure all expenses & codes are going to the proper department and companies
• Input A/P vouchers into system for payment
• Input Debit Memos and Void Checks when necessary
• Run A/P Aging
• Prepare A/P checks when necessary
• Prepare wire transfer for approval and keep records
• Prepare weekly payment batches and schedule payments according to vendor terms and Company payment policies
• Reconcile payments to vendor statements and account balances in the accounting system and resolve any discrepancies
• Run Check Register
• Post invoices and payments to A/Pledgers
• For invoices paid by check, put invoices and checks together to go out for signatures, verify check accuracy, stamp copy of check for signatures, procure check signatures, stamp envelope and mail checks
• Ensure funding clearance is obtained prior to payment
• Utilize Expensify (automated expense reporting system) for approval and audit of expense reports in accordance with Company policies
• Maintains all pay mentor other transaction records in electronic format
• File and scan vouchers/checks and invoices on a weekly basis
• Make deposits when necessary
• Manage outside storage and files
• Communicate with vendors to resolve payment issues and ensure timely receipt of invoices
• Generate quarterly use tax vendor reports
• Ensure W9s and W8s are received and filed for new vendors as appropriate in electronic format
• Prepare 1099report and distribute to vendors
• Maintain accurate and up-to-date accounts payable records in the accounting system

Qualifications:

• Accounting Degree or equivalent work experience
• Strong analytical skills
• Requires 3 - 5 years of experience in the field or related area
• Fully bilingual English and Spanish