Executive Assistant & Special Projects Coordinator

Summary

The Executive Assistant & Special Projects Coordinator will perform a wide range of administrative and office support activities, undertake and manage Finance, projects and activities in a fast paced and results driven environment. This role will report to the Chief Financial Officer to facilitate the efficient operation of the Finance organization. The role will have project management responsibilities to create exciting opportunities in support of key tasks and dynamic company
initiatives.

Responsibilities

• Support the CFO's administrative needs to include scheduling all meetings, meeting prep, expense processing, calendar maintenance, travel arrangements and other administrative tasks
• Represent CFO in communications as needed and coordinate communications with both internal leaders and high- level external contacts
• Assist with scheduling and preparation for critical meetings with internal and external contacts including agenda and meeting takeaways for attendees
• Assist with the preparation of presentations or materials for CFO as needed
• Schedule and track meetings including room set up, dissemination of presentation materials, and ordering refreshments. Manage room availability priorities
• Assist with information gathering from Finance leaders and external contacts to provide CFO with status updates as needed
• Track and stay informed on Finance projects and keep abreast of current project to provide status updates to CFO
• Create documents, reports and analysis as required to ensure timeliness, accuracy and completeness of critical and confidential Finance team projects
• Interact with internal stakeholders at all organizational levels to gather information and/or provide information
• Work closely with Executive Assistants to the CEO & Founder as well as to our President to obtain information and schedule meetings for CFO
• Screen documents and agreements sent to CFO for review/signature, to ensure compliance, accuracy, and appropriate preliminary approvals
• Complete Finance PO's, vendor set ups, etc. to process Finance department expenses as needed
• Disseminate critical information to CFO and maintain excellent communication
• Assist with various special projects as needed

Requirements

• 7+ years of demonstrated relevant experience working with high-level executives preferably in a Finance- related setting
• Bachelor's degree is required
• Ability to grasp projects and assignments at the time of initial request, take responsibility for developing the method and process of completing projects with excellent communication on project status
• Personal and professional ethics and integrity to the highest degree
• Impeccable judgment (sensitivity and discretion) in handling confidential materials and situations
• Ability to lead effectively within a highly collaborative team setting
• Ability to build productive relationships while delivering results
• Outstanding oral and written communications skills with an ability to speak to a variety of audiences, transform ambiguity into clarity, and articulate needs with persuasiveness and conviction
• Excellent listening skills; and the capacity and willingness to engage in discussion with various levels in the organization
• High degree of energy, initiative, and organization; self-confidence, creativity, and willingness to take risks and to develop and evaluate new programs with knowledge of national best practices, including the ability to use research, data, and assessment to guide decision-making
• Demonstrated ability to work alongside colleagues, at all levels, respectfully and inclusively to foster a positive environment that promotes employee engagement and recognizes their contributions
• Ability to model a commitment to personal growth and development, and to nurturing the talents of others through strong mentoring, coaching, and team building
• Approachable, optimistic, and intellectually curious with personal warmth, generosity of spirit, a can-do attitude, and strong resilience in the face of criticism

About Us

Chobani is a food maker with a mission of making high-quality and nutritious food accessible to more people, while elevating our communities and making the world a healthier place. In short: making good food for all. In support of this mission, Chobani is a purpose-driven, people-first, food-and-wellness-focused company, and has been since its founding in 2005 by Hamdi Ulukaya, an immigrant to the U.S. The Company manufactures yogurt, oat milk, and creamers - Chobani yogurt is America's No.1 yogurt brand, made with natural ingredients without artificial preservatives. Following the 2023 acquisition of La Colombe, a leading coffee roaster with a shared commitment to quality, craftmanship and impact, the Company began selling cold-pressed espresso and lattes on tap at cafés nationwide, as well as Ready to Drink (RTD) coffee beverages at retail. In 2025, Chobani acquired Daily Harvest, a modern brand offering consumers nutritious, delicious and convenient ready-to-make meals.

Chobani uses food as a force for good in the world - putting humanity first in everything it does. The company's philanthropic efforts prioritize giving back to its communities and beyond. Chobani manufactures its products in New York, Idaho, Michigan and Australia, and its products are available throughout North America and distributed in Australia and other select markets.


For more information, please visit or follow us on Facebook, Twitter, Instagram and LinkedIn.


Chobani is an equal opportunity employer. Chobani will not discriminate against any applicant for employment on any basis including, but not limited to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military and/or veteran status, marital status, predisposing genetic characteristics and genetic information, or any other classification protected by federal, state, and local laws.

The salary range for this full-time position is $82,500.00 - $129,800.00, + bonus + equity + benefits. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.


Chobani provides a comprehensive benefits package, including medical, dental, vision coverage, disability insurance, health savings account, flexible spending accounts, and tuition reimbursement. To help save for the future, all employees are eligible for a 401k match of 100% on up to 5% of eligible pay. To support growing families, we provide fertility and childcare assistance, and 12 weeks of parental leave at full pay after six months of continuous employment. In addition, we provide wellness resources which include an employee assistance program, fitness discounts, a wellness reimbursement, on-site gym access (certain locations) and a monthly wellness newsletter to connect you with resources and timely information. We offer various types of paid time of including: 120 hours of paid time off, 11 holidays, and paid volunteer time off.