Senior Executive Assistant

Senior Executive Assistant

The Senior Executive Assistant provides high-quality administrative and communications support to key members of the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). In addition to helping executives manage their calendars and expenses, the Senior Executive Assistant will support the organization on strategic initiatives to ensure our operations run seamlessly.

Hybrid 3 days per week in New York City, Denver or Charlotte offices

Position Responsibilities:

• Act as a strategic partner to executive leadership team and senior leadership team across Clinical, Human Resources, Legal, Product, and Sales teams by learning and anticipating needs, managing priorities, and ensuring follow-through on key initiatives.
• Manage complex calendaring and prioritization across competing business needs, ensuring executives spend time on high-level activities.
• Prepare leadership for key meetings through agenda-setting, briefing memos, and follow-up tracking with internal and external stakeholders.
• Provide accurate and timely minute-taking, record-keeping, and distribution of notes and action items.
• Deliver exceptional presentation support, including slide development, formatting, reviews, and meeting-ready preparation.
• Manage relevant expenses for executive leadership team and senior leadership team, including processing invoices, handling expense reports, and providing light financial coordination to support operational efficiency and cost management.
• Serve as a cultural amplifier, reinforcing company values through internal communications, off-site planning, and leadership presence. Support marketing team with planning and day-of execution for key annual events.
• Provide high-quality administrative and communications support to executive team support office management team with ad hoc responsibilities and general business needs as required.
• Proactively drive operational efficiency by streamlining internal processes, managing special projects, and identifying opportunities for automation or delegation.
• Provides in-office support as backup to the office engagement team and on-site meetings.
• Other duties as assigned.

Required Qualifications:

• 5+ years of experience in an equivalent role.
• High school diploma required; BS/BA in office administration or relevant field is preferred.
• Excited to work out of our New York City, Denver or Charlotte office 3 days per week (REQUIRED).
• Organizational skills and a very keen eye for detail and accuracy. Strong project management skills.
• Experience working in high-growth, startup environments - an advantage. Proven ability to work efficiently across competing priorities.
• A positive and upbeat attitude, and excellent interpersonal communication skills.
• A go getter and self-starter, someone who proactively looks for ways to improve the environment around them.
• A commitment to delivering a high level of customer service, both internally and externally.
• Flexibility to respond to a range of different work situations.
• An ability to work under pressure and juggle multiple priorities at any given time.
• An ability to work well independently and be an effective collaborator within and across teams.
• You have a demonstrated ability to handle confidential and sensitive information, using utmost discretion.

New York, NY Salary Range $98,400 - $123,000 USD

Denver, CO Salary Range $90,400 - $113,000 USD

Charlotte, NC Salary Range $82,000 - $102,500 USD