Executive Assistant

Executive Assistant

At Pacific Health Group, we are at the forefront of revolutionizing healthcare. You will play a vital role in this mission. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team.

The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. (The candidate must be based in Southern California, preferably Riverside County) to provide in-person support.

Salary Range: 76,500- 80,500

Responsibilities

Executive Support & Administration

• Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
• Draft, proofread, and prepare correspondence, reports, and presentations.
• Serve as the primary point of contact for the executive, screening calls, emails, and communications.
• Handle confidential information with the highest level of discretion.

Meeting & Event Coordination

• Plan, organize, and execute meetings, board sessions, and company events.
• Prepare agendas, materials, and follow-up action items.
• Document meeting minutes, track deliverables, and ensure accountability on next steps.
• Support ad hoc projects and initiatives led by the Executive Team.

Project & Office Management

• Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
• Anticipate executive needs and proactively resolve potential issues.
• Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
• Maintain efficient office systems and oversee internal communications to ensure alignment across teams.

Travel & External Engagement

• Arrange and coordinate business travel, accommodations, and itineraries.
• Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
• Build and maintain relationships with stakeholders, vendors, and partners.
• Prepare briefing documents, presentations, and communication materials tailored to external stakeholders