Fleet Administrative Assistant

Position: Fleet Administrative Assistant (Part-Time)

Pay: $19/hour

Application Deadline: 6/19/2026

The Fleet Administrative Assistant position is responsible for performing a variety of administrative support functions for all Fleet operations. Duties include general clerical and data entry work. 

**This position is part-time time and expected to work 12-15 hours/week on average**

Job Duties:

• Perform a variety of administrative support tasks including, but not limited to, maintaining accurate records/filing, data entry, answering phones, copyingetc.
• Accurately track routine work of fleet department, including receive/photocopy purchase orders, data entry of purchase orders, work orders, and mileage into fleet maintenance software, filing of vehicle maintenance records, work orders and purchase orders.
• Create and modify documents using Microsoft Office and Adobe Acrobat such as invoices, reports, , work orders, letters and financial statements, spreadsheets, database and/or presentations.
• Sign for UPS and Fed Ex packages.

• Create and update DOT Driver Qualification and Drug & Alcohol Files
• Maintain Fleet invoice/purchase order files in front office
• Pull MVR’s for DOT Annual Review of Driving Record for Commercial Drivers
• Verify medical examiners certification for CDL Drivers
• Attend work on a regular, reliable and punctual basis.

• Requires a high school diploma or equivalent. General office and computer data entry skills are required. Working knowledge of basic accounting and clerical procedures are necessary.
• Experience with fleet asset and maintenance software highly desirable.
• Requires proficiency in use of personal computer, Microsoft Office applications, and modern office procedures and equipment (copier, , phone, etc.). Experience with Adobe Acrobat preferred.