CN Administrative Assistant/ Bookkeeper

Rankin County School District

Brandon, MS

Position Type:
D.O. Classified Staff/Administrative Assistant/ Bookkeeper

Date Posted:
5/15/2026

Location:
District Office - Child Nutrition

Date Available:
07/01/2026

Job title:

Administrative Assistant/Bookkeeper

Reports to:

Direct Supervisor

Receives guidance from:

Director, District Administration and Support Staff, Assistant Superintendent

Overtime status:

Compliant with position, salary and FLSA regulations

Job purpose:

In keeping the tradition of excellence, the purpose of the Administrative Assistant/Bookkeeper is to complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the administrative supervisor, including assisting in the payroll and accounts payable process and other accounting functions as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties and responsibilities:

Perform various filing duties
Assist in the monthly preparation of payroll
Enter data into accounting system relating to payroll
Assume additional payroll responsibilities as required
Assist in any additional accounting duties as needed
Take and transcribe dictation of various types, including correspondence, reports, notices, and recommendations
Obtain, gather, and organize pertinent data as needed and put into usable form
Maintain a regular filing system, as well as a set of locked confidential files
Process incoming correspondence
Place and receive telephone calls and records messages
Order and maintain supplies
Perform bookkeeping tasks associated with the specific position
Maintain a schedule of appointments
Make arrangements for conferences and interviews
Welcome visitors and arrange for their comfort
Screens unexpected callers in accordance with predetermined policy
Operate word processors, computers, copiers and facsimile machines
Handle budget allocations and expenditures for the department they are assigned
Maintain all requisitions, purchase orders and payments
Check and process requests for travel, registration costs, etc.
Lead and attend staff meetings/trainings as applicable; serve on staff committees
Assume responsibility for own professional growth and development, for keeping current with literature, new research findings, for attending appropriate professional meetings and conferences, and to maintain any credits and/or continued education for maintenance of licensure/qualifications required for the position
Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
Undergo periodic evaluations according to state and board policy procedures
Maintain confidentiality
Regular, dependable attendance is an essential function of this position
Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
Read, understand, and abide by Employee Conduct Policy, GAB, all other district, state and federal policies, and procedures and protocols as established by RCSD and the Mississippi Educator Code of Conduct

Qualifications:

Education Level: High school diploma or higher
Certification:
Other Requirements: Any other qualifications as the Board may find appropriate and acceptable

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, reach, crouch or crawl. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Terms of Employment:

Salary, days and work year as established by the Rankin County Board of Education

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Rankin County School Board policy on Evaluation of Employees.

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Vacancy posted 15 hours ago

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